Executive Assistant (Luxury Real Estate)

Agent

10d•Remote

About The Position

We support a high-touch luxury real estate advisory practice serving clients in the Las Vegas market. The team works with high-value residential clients and operates with a strong emphasis on professionalism, responsiveness, discretion, organization, and exceptional client service. We are looking for an experienced Executive Assistant to provide reliable, proactive administrative and operational support to two real estate principals. This is a hands-on role for someone who can take ownership of day-to-day administrative workflows and keep the principals organized without needing constant direction. The ideal candidate is highly organized, confident communicating in English, comfortable working with executives or business owners, and able to manage multiple priorities while maintaining a high level of attention to detail. You will primarily own calendar management, inbox organization, scheduling, communications, and document workflows, while helping ensure that important tasks and follow-ups do not fall through the cracks.

Requirements

Mid-level to senior Executive Assistant experience, preferably supporting executives, business owners, entrepreneurs, or high-level professionals.
Advanced to fluent English, both written and verbal.
Strong calendar and scheduling management experience.
Strong written communication and email management skills.
Excellent organizational and time-management abilities.
High attention to detail.
Comfortable handling confidential and sensitive business information.
Ability to work independently and make sound decisions within the scope of the role.
Strong follow-through and ability to manage multiple priorities.
Professional, polished, and service-oriented communication style.
Executive calendar management
Email and inbox management
Scheduling and appointment coordination
Document preparation and organization
Vendor/client communication
Administrative task management
Written and verbal English communication
Microsoft Office and/or Google Workspace
Strong attention to detail
Independent problem-solving

Nice To Haves

Bachelor's degree preferred.
Real estate experience is a strong plus, particularly luxury residential real estate.
Real estate industry experience
Luxury real estate experience
Experience supporting multiple executives or business owners
Experience coordinating vendors and third-party service providers
Familiarity with CRM, transaction management, or real estate technology
Experience working with U.S.-based executives or clients

Responsibilities

Manage and maintain calendars for two principals across multiple commitments.
Schedule, reschedule, and coordinate meetings and appointments.
Identify scheduling conflicts and proactively recommend solutions.
Prepare the principals for upcoming meetings, appointments, and commitments.
Track important deadlines, follow-ups, and outstanding items.
Monitor and organize executive inboxes.
Triage incoming emails and determine priorities.
Draft routine responses and correspondence when appropriate.
Flag urgent, sensitive, or high-priority messages for the principals.
Keep inboxes organized and ensure important requests receive timely follow-up.
Communicate professionally with clients, vendors, partners, service providers, and other third parties.
Coordinate appointments, requests, and follow-ups on behalf of the principals.
Follow up with vendors and third parties to ensure tasks are completed.
Maintain a polished and professional communication style consistent with a luxury real estate business.
Prepare, organize, update, and maintain business documents.
Work from client-provided templates and ensure documents are accurate and properly formatted.
Maintain organized digital files and folders.
Assist with preparing documents and information needed for meetings, transactions, and administrative tasks.
Maintain task lists and follow-up items for the principals.
Help keep recurring administrative processes organized.
Research information and handle routine administrative requests.
Identify opportunities to improve organization and reduce administrative workload.
Take ownership of assigned tasks through completion rather than simply passing them back to the principals.