Executive Assistant
About The Position
The Executive Assistant provides high-level administrative, operational, and strategic support to the CEO and Executive Leadership Team (ELT). This role is central to ensuring the effectiveness, efficiency, and impact of executive operations, including board relations, organizational communications, scheduling, and project coordination. The Executive Assistant serves as a key liaison between the CEO, Board of Directors, donors, staff, and community partners, exercising sound judgment, discretion, and initiative. This position requires a highly organized, proactive, and detail-oriented professional who can manage competing priorities and support a wide range of organizational functions.
Requirements
- Bachelor’s degree preferred
- 5+ years of senior-level administrative or executive support experience
- Experience supporting executives, boards, or nonprofit leadership preferred
- Exceptional organizational and time management skills with ability to prioritize competing demands
- Strong interpersonal skills and ability to collaborate across teams
- High level of professionalism, discretion, and confidentiality
- Strong written and verbal communication skills
- Detail-oriented with strong analytical and problem-solving abilities
- Ability to work independently and proactively
- Proficiency in Microsoft Office, databases, and ability to learn new systems
Responsibilities
- Manage CEO calendar, scheduling internal and external meetings, donor engagements, and community outreach
- Serve as gatekeeper for CEO communications, including calls, visitors, and email follow-up
- Handle delegated tasks to streamline CEO focus on organizational priorities
- Coordinate logistics, agendas, and follow-up for Executive Leadership Team (ELT) meetings
- Support COO and CBO administrative needs when needed
- Coordinate all Board and Executive Committee meetings, including scheduling, logistics, and materials preparation
- Prepare, collect, and distribute board meeting materials and communications
- Take meeting minutes and track follow-up actions
- Maintain board records including bios, contact information, and onboarding materials
- Serve as liaison for board communication and information sharing
- Schedule internal meetings, quarterly board 1:1s, donor cultivation meetings, and trainings
- Coordinate logistics for staff meetings, town halls, and staff development events
- Manage monthly credit card reconciliations and expense allocations
- Process invoices and oversee recurring subscription payments
- Support reporting and data tracking in collaboration with the Development team
- Work with CDO to coordinate CEO donor portfolio
- Coordinate donor meetings and maintain donor database information
- Coordinate cross-functional projects, ensuring timelines and deliverables are met
- Assist with internal communications and organizational initiatives
- Primary administrator for LMS system (Brainier)
- Support CEO in curating, creation and management of content on LMS
- Support onboarding and customer service for LMS (Brainier) users and partner JCCs
- Coordinate logistics for staff engagement initiatives, Care Committee and staff events
- Coordinate staff birthday party monthly celebrations and birthday cards
- Support internal communications and follow-up on staff programs
- Participate in agency-wide events, programs, and meetings
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
101-250 employees
