(USA) Executive Assistant

Walmart•Bentonville, AR

1d•Onsite

About The Position

This role involves coordinating and scheduling company and business-related events, handling administrative aspects of calendar management for leadership and teams, coordinating international travel, and constructing communications for leadership. The position also includes managing financial and business data, and providing direct support to leadership. Key aspects of the role include demonstrating expertise, ensuring compliance with company policies and ethics, providing excellent customer service, and actively striving for continuous improvement by embracing new digital tools and ways of working. At Walmart, this position plays a crucial role in shaping the future of retail and improving lives, aligning personal passions with purpose within the company's mission.

Requirements

Bachelor’s degree in Business, Operations, or a related field OR 2 years’ experience in field, administration, operations, or a related area.
Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Proficiency in software for managing complex calendars, scheduling meetings, and sending invitations.
Familiarity with platforms used for managing budgets, tracking expenses, and coordinating travel arrangements (e.g., Spotnana, Concur).
Highly organized, able to prioritize tasks, and manage multiple projects simultaneously.
Effective time management skills to meet deadlines and stay on top of tasks.
Ability to identify and resolve problems proactively and think critically to find solutions.
Adaptability to changing priorities and effectiveness in a fast-paced, dynamic environment.
Strong interpersonal skills to build and maintain positive relationships with colleagues, clients, and stakeholders.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proactive and takes initiative to complete tasks without being asked.
High emotional intelligence to understand and manage own emotions and those of others.
Meticulous attention to detail to ensure accuracy in all tasks.
Professional demeanor when interacting with executives and clients.
Ability to work well with others and be a flexible team player.

Nice To Haves

Microsoft Office

Responsibilities

Coordinate and schedule company and business-related events by researching options, resources, and cost efficiencies within established timeframes.
Establish timelines and agendas for events, identifying and coordinating specific technology needs.
Organize and schedule pre-travel preparations and business needs.
Act as a coordinator or liaison for visiting associates and guests.
Handle calendar management for leadership and team with minimal supervision, coordinating appointments, understanding calendar needs, and anticipating time requirements for pre-meeting work.
Monitor and maintain calendars and the use of meeting rooms or facilities, prioritizing requests and identifying key attendees.
Utilize business and process knowledge to draft electronic, verbal, and written communications for leadership.
Follow up with requests to ensure resolution, communicate with senior leadership to gather information and resolve issues.
Draft and send communications on behalf of supervisors.
Review and edit documentation and prioritize incoming messages.
Model compliance with company policies and procedures, support company mission values, and standards of ethics and integrity.
Demonstrate respect for individuals, drive a positive associate and customer/member experience, and build strong and trusting relationships.
Consistently raise the bar, seek feedback, support innovation and intelligent risk-taking, and exhibit resilience in the face of setbacks.
Embrace new digital tools and ways of working to support continuous improvements.

Benefits

Competitive pay
Performance-based bonus awards
Medical, vision and dental coverage
401(k)
Stock purchase
Company-paid life insurance
PTO (including sick leave)
Parental leave
Family care leave
Bereavement
Jury duty
Voting leave
Short-term and long-term disability
Company discounts
Military Leave Pay
Adoption and surrogacy expense reimbursement
Live Better U (Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities, covering high school completion to bachelor's degrees, English Language Learning and short-form certificates, including tuition, books, and fees)