(USA) Executive Assistant
About The Position
The Executive Assistant will provide high-level administrative support to the field as well as supporting our Business Unit (BU) Lead VP’s. You’ll play a key role in assisting our field teams with onboarding, company vehicles, and escalating issues from our pharmacy & vision centers as well as facilitating communications, managing schedules, and organizing critical information for the BU Leads. We are seeking an Executive Assistant to be based out of our Bentonville, AR campus. The successful candidate will be a collaborative team member with a friendly work style, exceptionally well-organized, able to effectively prioritize, and take initiative with projects. This executive assistant directly provides support to our VPs of Health & Wellness organization.
Requirements
- Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area
Nice To Haves
- Advanced computer skills with MS Teams, OneNote, MS Office Suite
- MS PowerPoint presentations skills
- Experience with travel planning
- Microsoft Office
Responsibilities
- Provide high-level administrative support to the field as well as supporting our Business Unit (BU) Lead VP’s
- Assist our field teams with onboarding, company vehicles, and escalating issues from our pharmacy & vision centers
- Facilitate communications, manage schedules, and organize critical information for the BU Leads
- Demonstrate a proactive ability to anticipate needs and changes, then react efficiently with independent judgment
- Plan, manage, and execute large scale events and meetings
- Establish and foster effective relationships with all levels of internal and external partners
- Manage meetings, including editing/creating slide decks and broad communications, running conference line or webinar/video conference
- Coordinate travel arrangements, both domestic and international (flights, hotel, train and car Service, etc.)
- Balance multiple tasks in support of numerous team members
- Solve problems effectively and creatively while maintaining a high level of professionalism and integrity
- Prepare/submit and review expense reports as needed through Concur system
- Coordinate and capture agenda for key meetings including: Weekly Staff meeting, other ad hoc team meetings, Mentor meetings, etc.
- Help with direct report team building events/activities
- Help with broader organization culture building (e.g., holiday fun, Birthday recognition, etc.)
Benefits
- Competitive pay
- Performance-based bonus awards
- Medical coverage
- Vision coverage
- Dental coverage
- 401(k)
- Stock purchase
- Company-paid life insurance
- Paid time off (PTO) including sick leave
- Parental leave
- Family care leave
- Bereavement
- Jury duty
- Voting leave
- Short-term disability
- Long-term disability
- Company discounts
- Military Leave Pay
- Adoption and surrogacy expense reimbursement
- PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes
- Live Better U (Walmart-paid education benefit program for full-time and part-time associates, covering tuition, books, and fees for programs from high school completion to bachelor's degrees, including English Language Learning and short-form certificates)
- Annual or quarterly performance bonuses
- Stock
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Number of Employees
1-10 employees
