USA Executive Assistant

Santander

3d

About The Position

Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what’s possible. This is more than a strategic shift. It’s a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams. Creates filing systems when needed and monitors efficiency, copies/collates complex materials. Circulates presentation materials and other documents for meeting attendees as appropriate. Takes and relays messages and appropriately escalates calls to the appropriate personnel. Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments. Drafts emails and other documentation as instructed for review by management. Prepares purchase orders as required and obtains the appropriate approvals. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required.
• 3+ Years Administrative support experience. - Required.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Polished executive assistant with professional maturity and previous corporate environment experience.
• Ability to effectively interact with senior level management both internally and with external clients.
• Ability to manage top level managers supported with tact, diplomacy and assertiveness .
• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.
• Ability to multi-task, react and think quickly.
• Self-starter with strong sense of ownership and involvement.
• Ability to seek clarification or assistance when needed.
• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).
• Demonstrated calendar management and scheduling.
• Attention to detail and problem solving skills.
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget/guidelines.
• Exceptional customer service skills.
• High level of attention to detail and demonstrated problem solving skills.
• Approaching tasks from a positive perspective and with openness to change.
• Ability to apply independent judgment when resolving routine enquiries.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Requires professional demeanor at all times and must be flexible in a fast changing environment.

Nice To Haves

• Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.
• Experience in Microsoft Office products including Teams; Concur T&E; Workday; CCure; Adobe and PowerPoint a plus.

Responsibilities

• Calendar management
• Scheduling meetings
• Booking meeting rooms
• Coordinating travel arrangements including booking travel tickets and settlement of related expenses
• Conducts administrative and office related project functions for multiple directors/managers and their teams
• Creates filing systems when needed and monitors efficiency
• Copies/collates complex materials
• Circulates presentation materials and other documents for meeting attendees as appropriate
• Takes and relays messages and appropriately escalates calls to the appropriate personnel
• Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments
• Drafts emails and other documentation as instructed for review by management
• Prepares purchase orders as required and obtains the appropriate approvals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level