Executive Assistant

Circana Careers•Chicago, IL

14d•Remote

About The Position

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition. At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com. This role will deliver exceptional support to the Division President of Consumer Packaged Goods and their team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Requirements

5+ years’ experience providing C-Level administrative support.
Superb level of professionalism, business acumen and maturity.
Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
Strong project and task management skills.
Ability to multitask and adjust in a fast-paced environment.
Experience in scheduling assistance and calendar management.
Ability to adjust working schedule as needed to support meetings before and after office hours.
Experience with DocuSign and Adobe.

Nice To Haves

Experience with Concur a plus.

Responsibilities

Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
Assist with various tasks, including, but not limited to maintaining distribution lists and the CPG Team calendar.
Cross functional training /meeting coordination.
Manager the calendar of the CPG Division President and schedule meetings on their behalf.
Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
Serve as a custodian of CPG documents requiring record keeping of decisions/approvals.
Maintain and refine processes that support the organization.