Executive Assistant

Rocket Lab Corporation•Long Beach, CA

14d•$80,000 - $125,000•Onsite

About The Position

Based on site at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing for meetings, assisting with presentations and a variety of other day-to-day administrative tasks. This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan and to meet tight deadlines, all while juggling multiple critical requests. This role will support the C-suite executive leadership with deliverables required for internal leadership, board of directors, and investors.

Requirements

Associate's degree
5+ years of administrative experience
Expertise in Microsoft Office Suite (Word, Excel, Outlook, Power point, Copilot, etc. )
Outstanding writing and verbal communications skills
Experience in a fast-paced, corporate environment supporting C-level executives

Nice To Haves

Bachelor’s Degree and/or advanced degree
Excellent organization, planning, time management, and problem-solving skills
Highly motivated and able to work effectively with minimal supervision
Proven discretion and professionalism in handling confidential and sensitive business matters
Strong business acumen and understanding of financial and operational priorities within a corporate setting

Responsibilities

Serve as a trusted support for the C-suite and executive leadership, ensuring seamless daily operations and supporting strategic initiatives
Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels
Manage executive calendars and schedules
Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events as needed
Organize and execute logistics for meetings, conferences, and off-site events, including playing a key role in preparing for Board meetings, investor presentations, and critical business and executive events
Timely reconcile and prepare expense reports
Document and distribute meeting minutes and action items
Greet guests and assist with special projects relating to guest/visitors
Other duties as assigned