Executive Assistant (Hybrid)

Eversource Energy•Westwood, MA

1d•Hybrid

About The Position

Responsible for providing a variety of administrative and Executive support duties and for ensuring the efficient organization and operation for the Executive. Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere. Individual must be a highly trusted partner responsible for exercising confidentiality, tact and diplomacy. Accountable for instituting and conducting all phases of office procedures, coordinating and organizing projects for maximum efficiency and, implementing creative improvements for better management work flow.

Requirements

Demonstrates a record of high-performance standards and strong organizational skills
Excellent interpersonal and oral and verbal communication skills
Ability to work independently
Ability to manage multiple priorities, maintain confidentiality, and operate with poise
Demonstrated expertise with Microsoft Programs (Outlook, PowerPoint, Excel, Word, etc.)
High School Diploma required
Minimum of 5 - 7 years demonstrated executive administrative experience or equivalent.

Nice To Haves

Associate degree, advanced business school/administrative secretarial training preferred
Certification in administrative secretarial science preferred

Responsibilities

Reviews and provides summaries and recommendations on letters, reports and other documents as requested by manager.
Arranges meetings, appointments, and travel; controls calendar and work day; Screens and prioritizes requests for executive’s time
Coordinates, composes and prepares materials/agendas/reports for managers’ internal and external appointments and commitments.
Manages telephone, written correspondence, and personal contact with the Executive by maintaining current awareness of priorities and personal preferences:
Maintains close contact with other officers and department managers within and across other organizations to apprise Manager of significant activities and events.
Manages the coordination of cross-functional projects, assignments, etc.
Analyzes organization’s administrative practices, recommends creative ideas, then implements strategies to improve office workflow.
Creates and maintains sophisticated computerized data documents to support (and report on) organizations’ daily operation.
Contributes to organization’s success by providing efficient, high quality customer service, to all internal and external constituents.
May delegate assignments to, or provide direction and oversight to, projects for organization level secretaries as deemed necessary.
Uses formalized team approach to provide assistance to colleagues and managers.
Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere.