Executive Assistant - Institutional (Hybrid)

Prudential Financial • Newark, NJ

1d • $66,700 - $110,100 • Hybrid

About The Position

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Head of Pension Risk Transfer (PRT) and Head of Risk Transfer & Guarantee Products Distribution. This role serves as a trusted partner to senior leadership, helping manage priorities, enhance organizational effectiveness, and support key business initiatives. The current established work arrangement (EWA) for this position is Hybrid - Newark.

Requirements

• 5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience.
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information.
• Proven ability to work independently, anticipate needs, and proactively solve problems.
• Strong relationship-building skills with the ability to collaborate effectively across teams and levels of the organization.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses.
• Experience utilizing virtual collaboration tools and supporting hybrid work environments.
• Ability to quickly learn Prudential systems, tools, and business processes.
• Self-motivated, highly organized, and adaptable in a dynamic business environment.

Nice To Haves

• Experience supporting Vice President-level leaders or above preferred.
• Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred.

Responsibilities

• Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution.
• Manage a complex and frequently changing calendar, prioritizing meetings and resolving scheduling conflicts.
• Coordinate internal and external meetings, leadership forums, offsites, and special events.
• Prepare meeting materials, presentations, and other business-related documents.
• Handle confidential and sensitive information with professionalism and discretion.
• Coordinate domestic and international travel arrangements and related logistics.
• Process executive expenses in accordance with company policies.
• Maintain distribution lists, team communications, and organizational updates.
• Participate in special projects and initiatives while helping improve administrative and operational processes.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed