Executive Assistant (Hybrid - Acton, MA)
About The Position
This Executive Assistant role is a highly visible, strategic support position responsible for managing the day-to-day operations, scheduling, communications, and administrative needs of senior executives. Serving as the first point of contact for executives, the role requires exceptional discretion, organization, and professionalism while handling confidential information, coordinating meetings and events, managing travel, expenses, vendor relationships, and executive correspondence. The position also supports presentations, project management initiatives, and company branding efforts, ensuring smooth business operations across multiple priorities. The ideal candidate has at least seven years of experience supporting C-level executives, strong Microsoft Office and Outlook expertise, excellent communication skills, and the ability to work independently in a fast-paced environment. Success in the role requires outstanding attention to detail, problem-solving abilities, sound judgment, and a collaborative, customer-focused approach. This position follows a hybrid work model, requiring regular on-site presence at an Insulet office.
Requirements
- Minimum of 7 years’ experience supporting executives required.
- Dependable highly organized and very detail oriented.
- Strong problem resolution and project management skills.
- Ability to act independently and use discretionary judgment.
- Heavy Microsoft Outlook scheduling experience.
- Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
- Exceptional verbal, written, presentation, and communication skills.
- Ability to handle multiple priorities at any given time.
- Team-oriented.
- Superior interpersonal skills.
Nice To Haves
- Experience supporting multiple executives preferable.
Responsibilities
- First point of contact, in person and on phone, for executive(s).
- Maintain and protect highly confidential corporate information and communicate information within scope of authority.
- Maintain executives’ schedules by arranging meeting and appointments.
- Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
- Produce presentations for meetings as requested.
- Screen calls and route executive correspondence and emails.
- Prepare letters, emails, and presentations.
- Prepare purchase orders and check requests when necessary.
- Prepare expense reports for executive(s).
- Manage corporate American Express card usage and submit for payment.
- Coordinate and initiate conference calls and WebEx meetings.
- Arrange executive(s) domestic and international travel on an as needed basis.
- Scheduling/event management for employee and external company functions.
- Multifaceted project management as needed.
- Manage specific vendor relationships.
- Create and maintain a branded company headquarters to preserve company image.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- Additional employee wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
