Executive Assistant

Talkiatry•New York, NY

3d•Hybrid

About The Position

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization. This is a hybrid role, with an expectation of at least 3 days per week in-office. About Talkiatry: Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment. 60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

Requirements

5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)
Demonstrated ability to manage competing priorities with strong judgment and attention to detail
Exceptional written and verbal communication skills, including experience drafting executive-level materials
Strong organizational and project management capabilities with a proactive, solutions-oriented mindset
High level of discretion and ability to handle sensitive and confidential information
Comfortable operating both tactically and strategically, adapting quickly to changing priorities
Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

Responsibilities

Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.
Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.
Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.
Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.
Draft, edit, and manage high-quality communications and presentations for a variety of audiences.
Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.
Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.
Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.
Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.
Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.