Executive Assistant to the Chief Information and Operations Officer (CIOO)

Marsh McLennan•New York, NY

36d•$53,400 - $106,900•Hybrid

About The Position

We are seeking a talented individual to join our Business and Client Services (BCS) team at Marsh. This role will be based in New York City. This is a hybrid role that has a requirement of working at least three days a week in the office. As an Executive Assistant on the team, you will support the Chief Information and Operations Officer, and also provide administrative support to the Head of Transformation for BCS. Acting as the “face” and gatekeeper of the executive office, you will work directly with the CIOO and his leadership team, managing a broad variety of administrative tasks. Competent, professional, discreet, and committed, you will collaborate with senior executives and their executive assistants across the organization, providing world-class support to one of Marsh’s most senior leaders.

Requirements

Highly inquisitive nature with an interest in challenging the status-quo by trying new tools and ways of working
Ability to multi-task with strong organizational skills, keen attention to detail, and sound problem-solving abilities
Experience supporting C-suite and/or senior executives
Ability to handle confidential and time-sensitive matters and materials with discretion
Ability to work effectively in a deadline-driven environment

Nice To Haves

Ability to operate in ambiguity and make decisions with minimal direction
Highly resourceful team player with the ability to also be extremely effective independently
Forward-looking thinker who actively seeks opportunities to learn and propose solutions
Strong knowledge of Microsoft Office products and an interest in experimenting with new technology products
Reliable, committed and hardworking
Ability to collaborate across a complex organization and build strong relationships
Knowledge of Marsh businesses and stakeholders

Responsibilities

Manage extremely active calendars
Arrange complex and detailed travel plans, itineraries, and agendas
Ensure timely and accurate completion of expense reports
Research, prioritize, and follow up on incoming issues and concerns addressed to the CIOO and the Head of Transformation, including those of a sensitive or confidential nature
Plan, coordinate, and ensure these executives schedule are followed and respected
Serve as the first point of interaction with the Office of the CIOO, setting a professional and welcoming tone
Collaborate with internal teams to ensure meeting materials for internal, board, client meetings, events, and speaking engagements are prepared and provided when needed
Responsible for organizing large team meetings and events
Provide administrative and systems support, including Workday, procurement, and related internal systems
Engage with external vendors and stakeholders