Executive Assistant

Lancaster County•Lancaster, PA

2d•Onsite

About The Position

Working independently and with limited supervision, the Executive Secretary provides support to the Commissioners, County Administrator/Chief Clerk and Deputy Chief Clerk, handling a variety of non-routine, highly responsible, confidential tasks. The County of Lancaster offers comprehensive benefits to our employees. Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired. Working for Lancaster County offers not just a job, but a chance to thrive both professionally and personally. The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County. With 1,600 full-time employees and 300 part-time employees spread across 40 departments, there are plenty of opportunities for growth and development within the county. Whether you're interested in human services, public safety, administration, or any other field, there's a place for you to make a difference and advance your career. Lancaster County itself is a vibrant and diverse community, offering something for everyone. From the peaceful farmland to the bustling city and towns, there's always something new to discover. Whether it's exploring farmers markets, enjoying local cuisine, or immersing yourself in the rich history of the area, Lancaster County has endless opportunities for you and your family to learn, explore, and enjoy. Joining the team at Lancaster County means becoming part of a community dedicated to maintaining and improving this wonderful place we call home.

Requirements

High school diploma and at least five years of work experience where demands are complex and involve resolution of problems; or, Having obtained business school and/or college credits and are able to excel in the organization of complex information.
Must be computer literate and possess strong communication skills (both verbal and written)
Be able to prioritize and maintain a busy workload in a fast-paced environment while ensuring accuracy, efficiency and attention to detail.
Knowledge of Microsoft Office Suite required.
Preemployment background check, drug testing and driver records check as required by law or policy to perform the duties.

Nice To Haves

Knowledge of PeopleSoft preferred.
Prior experience transcribing minutes preferred.
A basic understanding of local, state, and federal government operations is preferred.

Responsibilities

Provide primary administrative support for County Commissioner, which includes scheduling appointments, events and meetings; prioritizing schedules to avoid conflicts.
Act as recording secretary, taking minutes for the Board of Commissioner weekly work sessions and other meetings as required. Accurate documentation is a must.
Proofread agendas, motions, resolutions and completed minutes to ensure concise information that follows policy and format.
Communicate with department heads, elected officials, legislators, boards, committees, governmental agencies, citizens and County employees. Disseminate information and resolve discrepancies related to assigned work regarding a variety of subjects.
Coordinate scheduling of events, rooms, meetings, etc., in order to accommodate various events, meetings, ceremonies, etc.
Provide backup coverage for other assistants as needed.
Prepare proclamations and Letters of Commendation as requested for the BOC.
Make recommendations regarding policy and procedure using established county guidelines.
Work collaboratively with the administrative team to develop standard office procedures for the Commissioners’ Office.
Other duties as assigned to fulfill the mission of the Commissioners' Office.