Executive Assistant 2, Legal (Hybrid, Seattle)

Nordstrom•Seattle, WA

2d•Hybrid

About The Position

The Legal department is seeking an experienced and efficient Executive Assistant (EA) to support the face-paced department. This person will partner daily with the leaders in the department to ensure needs of running the business are met. In addition to traditional EA responsibilities, this role will also support the broader Legal function. The ideal executive administrative assistant is motivated, results oriented and committed to delivering outstanding customer service. This role requires you to be in office a minimum of four (4) days per week in Seattle, WA.

Requirements

Bachelor's degree in Business Administration, Legal Studies or equivalent training and/or experience
10+ years of administrative experience, with a combination of law firm, in-house, paralegal, and/or EA experience
Ability to effectively build relationships with customers, peers and leadership
Demonstrated flexibility and ability to multi-task in a fast-paced environment
Strong organizational and problem-solving abilities
Advanced proficiency in MS Office suite and Claude Desktop
Clear and effective written and verbal communication and strong interpersonal skills

Responsibilities

Manage and coordinate calendars for Legal VPs, including scheduling and booking conference rooms, catering and expense management as appropriate
Manage VPs corporate card expenses, including monthly reconciliations and booking travel arrangements and reservations
Provide administrative support to the VPs for commonly used platforms such as ServiceNow, DocuSign, Origami Risk, Concur and COUPA
Liaison with Corporate Facilities and other department EAs to ensure the Legal function is always current and up to date with corporate campus news and act as the communicator of campus/enterprise-wide updates
Manage incoming bills and invoices, and process and code appropriately for payment via our Risk Management Information System (RMIS)
Review, sort and distribute Legal and Risk Management mail as well as support outgoing mail for the department
Manage and oversee the phone line for Legal and route calls and voicemails appropriately
Purchase and expense departmental supplies, and reconcile corporate cards for leaders as requested
Perform event planning and coordination including end-to-end ownership of quarterly Town Halls, inclusive of preparation of materials, talking points and run of show
Coordinate activities (meetings, presentations, conference rooms, etc.) across multiple teams
Support Concur and COUPA expense management platforms for the department, inclusive of reconciliations or research efforts
Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes as appropriate