Executive Assistant to the CEO

By the Bay Health•Larkspur, CO

10d•$95,000 - $140,000•Onsite

About The Position

By The Bay Health is seeking an Executive Assistant to support the Chief Executive Officer and ensure the smooth operation of the administrative aspects of the CEO’s office. The role oversees day-to-day administrative functions, appointment scheduling, meeting decisions, social engagements and events, special projects, and communications. The position is full-time, onsite in Larkspur, California, and is scheduled Monday through Friday from 8:30 a.m. to 5:00 p.m. The organization describes the role as an opportunity to support its mission and collaborate with its leadership team. The position reports to the Chief Executive Officer. By The Bay Health follows CDPH vaccine requirements for healthcare personnel.

Requirements

Bachelor’s degree or equivalent from a four-year college, or an equivalent combination of education and experience.
Experience as a senior-level executive assistant.

Nice To Haves

Master’s degree preferred.

Responsibilities

Coordinate the CEO’s schedule and make arrangements for meetings and out-of-area travel.
Coordinate and prepare meeting materials, transcribe minutes, and handle meeting follow-ups as required or requested by the CEO.
Arrange conference room reservations, setup, meals, and refreshments.
Expedite the flow of work through the CEO’s office.
Maintain files on general duties and assignments of those reporting to the CEO, including deadlines, to direct inquiries and monitor assignments.
Act as liaison with senior management, the CEO’s other direct reports, boards and committee members, and internal and external parties.
Help establish and maintain positive relationships with outside entities and individuals, boards and committee members, and staff.
Implement and monitor regulatory requirements relating to corporate structure and routine governance or administrative matters.
Track and monitor compliance with organizational bylaws and board regulations.