FWS - Executive Assistant

Post University • Waterbury, CT

11d

About The Position

The Executive Assistant supports the Executive Director of Traveler on a Mission, a nonprofit organization. The role helps the Executive Director stay focused on fundraising, partnerships, and organizational growth through executive, fundraising, project, administrative, and communications support. The position also provides a Post University student with hands-on experience in administrative management, professional communication, scheduling, project coordination, and organizational support, applying classroom concepts through interaction with executives, staff, and external stakeholders.

Requirements

• Must be a current Post University student.
• Must be approved for FWS.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace.
• Detail-oriented, with the ability to work independently.
• Passion for nonprofit work.

Nice To Haves

• Experience with HubSpot and Canva is preferred.

Responsibilities

• Manage the Executive Director's calendar, meetings, and email.
• Prepare agendas, meeting notes, and professional correspondence.
• Track priorities, deadlines, and follow-up tasks.
• Coordinate donor and sponsor follow-ups.
• Prepare sponsorship materials, thank-you letters, and fundraising reports.
• Schedule board meetings and prepare board packets.
• Maintain digital files, Google Workspace, and HubSpot records.
• Assist with grant tracking, presentations, and organizational projects.
• Research vendors, funding opportunities, and strategic partnerships.
• Draft newsletters and other communications.
• Assist with presentations and speaking engagement logistics.
• Schedule approved social media content.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed