Executive Assistant - Community Services Calgary

The Salvation Army Canada and Bermuda Territory•Calgary, AB

16d•CA$52,811 - CA$79,206•Hybrid

About The Position

For over 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on its roots as a worldwide Christian church, each year it helps over 2 million people by providing necessities such as food, clothing, and shelter. In addition, it supports people experiencing unemployment, addiction, and family challenges. The Salvation Army continually adapts and innovates to meet emerging needs and live out its mission, vision, and values of hope, service, dignity, and stewardship. As a faith- and values-based organization, it hires and serves people of all backgrounds and walks of life. Mission Statement: The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Requirements

Administrative Professional Certificate or equivalent
Police Information Check (PIC) with Vulnerable Sector Search
Child Intervention Check, if working with children or in an environment with children
Advanced Microsoft Office skills with proficiency in Access, Word, Excel, Outlook, and the ability to learn additional programs/software as required.
Class 5 Driver's License.
At least three years prior related experience in a senior administrative position
Knowledge of standard office administrative practices and procedures.
Attention to detail, problem solving and analytical skills.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Demonstrate proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Organizational, interpersonal, time management, as well as verbal and written communication skills.
Able to maintain and enhance skill set by attending professional and technical educational seminars/workshops; reviewing publications; and establishing professional and personal networks within the industry.
Able to handle confidential information with discretion, adaptability to various competing demands, and demonstrating the highest level of customer/client service and response.
Able to work under pressure and multitask a high volume of workload.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

Responsibilities

Assists with managing and maintaining the executive director’s schedule, including scheduling travel and conferences, making appointments, and making changes to appointments.
Schedules meetings as directed by the Executive Director, including room bookings, agenda preparation, sending invites, ordering refreshments as necessary.
Gives oversight to the ministry unit’s quality control as it relates to the public engagement and image, and The Salvation Army’s branding.
Organizes and/or participates in the planning of special events as directed by the Executive Director.
Records, transcribes, and distributes minutes of designated meetings.
Oversees incoming and outgoing organizational communication, including emails and phone calls from the public, as well as high-level internal correspondence.
Reviews and/or summarizes reports, documents and/or presentations as assigned by the Executive Director.
Prepares and edits responses to routine memos, letters, correspondence, presentations, etc.
Collects, inputs, and files documents (e.g., meeting minutes, monthly statistical department/program reports, client incident reports/suggestions).
Books meeting rooms within Community Services (Calgary) facilities and the CS(C) vehicle located at the Centre of Hope.
Prepares business cards.
Prepares service recognition certificates.
Collects and stores historical information.
Provides training and coaching as required to the administrative component of the ministry unit.
Executive level purchases as directed/approved by the Executive Director.
Management of purchasing and receipting as directed by the Executive Director.
Managing of purchases/receipting of Corporate Visa credit card.