Program Assistant, Community Services

SEOCHC•Ottawa, ON

2d•CA$42,169 - CA$50,214•Onsite

About The Position

The South-East Ottawa Community Health Centre (SEOCHC) is a community-based organization that has provided integrated, interdisciplinary team-based care for over 40 years. Our mission is to make a positive difference in the lives of people who face inequities – by providing accessible community health and social services. We look to bring people together with the resources, expertise and services they need so that we can do our part to build a healthy, thriving community. At the heart of our delivery model are our shared commitment to equity and social justice, whole person health, community collaboration, heart driven integrity and evidence informed excellence. Our talented, passionate team at SEOCHC makes a real and tangible impact on the lives of the residents of our community. We collaborate to deliver best-in-class services and care, and we’re looking for our next Program Assistant in our Community and Social Services group to join us in our mission. Reporting to the Manager, Social Services, the Program Assistant, CSS will provide key administrative support to the leadership and staff within the portfolio; while also aligning with peers and supporting organization-wide initiaitives.

Requirements

Post-secondary training or equivalent experience in office management, administrative or a related program or an equivalent combination of experience & education
Technical skills, i.e., Comfortable with databases, Word, Outlook, PowerPoint, Excel, etc
Bilingualism preferred (French and English), ability to speak Arabic and/or Somali a strong asset
Strong organizational, time management, oral and written communication skills
Ability to work independently and as part of a team
Experience in dealing with vulnerable populations

Nice To Haves

Community experience is an asset

Responsibilities

Provides general administrative support to the Coordinator and staff of the Community Services team.
Prepares the Calendar of Events for the Centre, updates and maintains as required.
Enters data in the database for specific programs, collects and collates client data, produces client information reports, and prepares statistical reports and documentation to meet program and funder deadlines.
Records minutes of meetings as needed and distributes to meeting participants.
Produces documents and charts using Office Suite programs.
Assists with the planning and execution of community events, including booking space and transportation, seeking quotes for activities, organizing food and refreshments, etc.
Collects and collates staff timesheets, including leaves and other time off, and submits to designated leader for approval and submission.
Collects and codes universal accounting submissions from staff and submits to Designated leader for approval and submission.
Other administrative support duties as directed by leadership.