Executive Assistant, Corporate Services

Canadian Commercial Corporation•Ottawa, ON

3d•CA$74,063 - CA$87,963•Hybrid

About The Position

The Canadian Commercial Corporation (CCC) is Canada’s only government to government contracting agency. For over 75 years, governments around the world have entrusted CCC to reliably deliver made-in-Canada solutions and projects of national importance. Through its international contracting expertise, CCC simplifies and expedites acquisitions from Canadian suppliers across sectors including aerospace, defence and security, information and communications technology, cleantech and energy, and public infrastructure. This role supports Canadian businesses in building successful commercial relationships with governments around the world. The Executive Assistant, Corporate Services & CFO is responsible for overall management of assigned business applications and related ancillary applications. This includes serving as the Subject Matter Expert and primary point of contact for workflow processes, application issues and changes, application upgrades, and general overall management and health of the organization’s key business applications. A key component of this role will be the requirement to participate in a key transformation project for CCC. Reporting to the Vice President, Corporate Services & CFO.

Requirements

Completion of certificate in office administration
Minimum of five (5) years of progressive administrative experience
Knowledge of logistics planning for international and domestic travel and for corporate-level events and division-level events
Knowledge of customer/client services, office administration, legal administration, practices, processes, policies, and procedures
Knowledge of office as well as the broader CCC, departments, and business lines
Knowledge of office productivity software and databases, discipline-specific software, enterprise software, and technology devices
Knowledge of CCC Policy Suite and related procedures and instructions
Secret Clearance or eligibility for secret clearance, Mandatory
Employee must be able to work in a hybrid work environment in Ottawa, ON.

Nice To Haves

Bilingual in both official languages preferred

Responsibilities

Manages the Vice-President, Corporate Services & CFO’s calendar, coordinating meetings, events, and domestic/international travel while adjusting priorities and schedules as needed.
Organizes and supports executive and team meetings, town halls, and committees by coordinating logistics, preparing materials, tracking action items, and maintaining deadlines.
Prepares travel itineraries, briefing packages, and related documentation, ensuring all travel and meeting logistics are effectively coordinated.
Serves as a key point of contact for internal and external stakeholders, managing communications, screening requests, and facilitating information flow on behalf of the VP & CFO.
Maintains executive records, contact databases, and filing systems, ensuring compliance with corporate records management, privacy, and security requirements.
Provides administrative and financial support, including expense processing, procurement coordination, technology and equipment arrangements, and support to other executives and directors as required.