Executive Assistant

The Historic New Orleans Collection•New Orleans, LA

2d•Onsite

About The Position

The Historic New Orleans Collection seeks an Executive Assistant. The Executive Assistant carries out responsibilities as delegated by the President/CEO. This position performs, coordinates, and oversees technical and office administrative duties and performs other duties throughout the Collection as needed. This is a full-time position working Mondays–Fridays. The Collection offers a competitive salary, exceptional benefits, and a dynamic, educational culture. The Historic New Orleans Collection centers diversity, equity, accessibility, and inclusion at the core of everything we do. We are committed to becoming a more diverse and inclusive workplace, an organization that epitomizes the best practices in our field, and a community institution that truly reflects and supports our visitors, our neighbors, and our home. To that end, we actively encourage and welcome applications from members of underrepresented and marginalized groups. We are committed to employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or expression, Veteran status or any other characteristic protected by law.

Requirements

Minimum of four (4) years of related experience working in a museum or comparable position.
Excellent communication and customer service skills.
Proven proofreading and writing skills, including proper English usage, spelling, grammar, punctuation, and business correspondence formatting.
Exceptional organizational skills.
Proficiency in Microsoft Office and other office related software tools (eg. Adobe Acrobat, Teams, Zoom).
Ability to work as part of a team and collaborate with others as well as demonstrated ability to work independently.
Ability to be flexible and responsive to an evolving work environment.
Ability to meet deadlines.
Exceptional attention to detail.
Ability to maintain confidentiality and discreetness.

Responsibilities

Timely and professionally facilitates communication flow by maintaining and managing contact databases, writing letters of response and generating certain donor acknowledgement letters, and in other means as appropriate.
Effectively assists the President/CEO by answering and responding to telephone calls, arranging meetings, submitting expense reports and tracking expenses, maintaining the electronic calendar and assisting in all areas as required by the President/CEO.
Professionally creates and formats documents for the Executive team.
Maintains executive office records by organizing and filing correspondence, project folders, board reports and materials, staff reports, and meeting notes.
Attends meetings, takes minutes at meetings, transcribes minutes, and distributes and files as appropriate.
Provides or locates technical support for office equipment and maintains supplies needed for general operation.
Sets up and prepares for board and other meetings including document preparation, room reservation, catering, and procurement of any other assets required.
Manages travel for President/CEO.
Manages President/CEO Board memberships.

Benefits

Competitive salary
Medical, dental and vision insurance for employees and dependents (children and opposite or same sex spouse/domestic partners). Medical insurance includes treatment for gender dysphoria.
Employer-paid life, long term disability, and AD&D insurance
Optional critical illness or accidental injury insurance
Employee Assistance Program
Flexible Spending Account
Professional development and tuition assistance
Paid parental leave
Paid time off and 12 paid holidays per year
Gym membership
Parking reimbursement
Work/life balance
Opportunity to work in the iconic French Quarter of New Orleans with passionate, engaged, and respectful colleagues