Executive Assistant

AOI Corporation•Omaha, NE

6d•Onsite

About The Position

Omaha AOI is looking for a polished, proactive professional to become the next Executive Assistant to the CEO. This is a high-visibility role built for a true professional, someone who earns trust fast, handles sensitive matters with absolute discretion, and elevates everything they touch. The ideal candidate anticipates needs before anyone says a word, stays composed when priorities shift by the minute, and takes pride in details others overlook.

Requirements

3–5 years of Executive Assistant, or similar experience.
Exceptional organizational and communication skills.
Professional executive presence and discretion.
Strong project management and multitasking abilities.
Experience coordinating events and workplace operations.
Proficiency in Microsoft Office Suite and scheduling platforms.

Nice To Haves

Trusted Partner Mindset: You anticipate needs, handle sensitive information with absolute discretion, maintain confidentiality without exception, and act as a natural extension of the CEO.
Executive Presence: You communicate with confidence, represent leadership well, and carry yourself with professionalism in every interaction.
Organizational Excellence: You manage competing priorities without dropping a detail.

Responsibilities

Serve as a trusted partner to the CEO by proactively managing and coordinating a complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements.
Anticipate and resolve scheduling conflicts with minimal disruption.
Provide timely reminders and ensure the CEO is well-prepared and has all necessary materials in advance of meetings and appointments.
Handle incoming and outgoing communications on behalf of the CEO, including email, phone calls, and written correspondence, exercising sound judgment and discretion at all times.
Attend key internal meetings to capture detailed and accurate meeting minutes; ensure timely distribution to all relevant parties and track follow-up action items to completion.
Coordinate and manage special projects and initiatives assigned by the CEO, helping facilitate communication and collaboration across departments and team members.
Plan and execute internal company events from end to end, managing all logistics including venue, catering, audio/visual, setup, and post-event follow-up.
Maintain the company-wide events calendar and partner with senior leadership to compose and distribute internal communications and announcements.