Executive Assistant

Wycliffe Bible Translators • Orlando, FL

8d • Onsite

About The Position

At Wycliffe Bible Translators, your work is more than just a job. As an executive assistant for Global Partnerships (GP), you’ll be responsible for providing executive administrative support to a global multi-cultural leadership team. You will manage priorities, ensure follow-through on projects, oversee complex calendars and relate to global partners on leadership’s behalf. As a strategic administrative partner, this position provides comprehensive administrative support to Global Partnerships leaders, helping them maximize their time to advance the organization's mission. You will be a trusted partner who coordinates key initiatives and strengthens relationships with internal and external partners. You’ll represent Global Partnerships leadership, partnering with other team members to:
- Serve the Church – Being inspired and directed by the Church, responding to what God is calling the Church to do and reflecting the body of Christ working interdependently rather than independently.
- Investing in Sustainability – Strengthening local leadership, governance and financial capacity so Bible translation movements are locally owned, spiritually vibrant and operationally resilient for generations to come.
- Achieve All Access Goals 2033 – That by the year 2033: 95% of all people will have access to a complete Bible. 99.9% of all people will have access to a New Testament. 100% of all people will have access to at least a portion of the Scriptures.
Overview of Global Partnerships Engagement
Committed to an understanding of Bible translation as a fundamental activity in God's mission and believing that God calls us to reflect His character and attributes as we participate in His mission, Global Partnerships Engagement (GPE) seeks to be a platform for collaboration in the Bible translation movement. We desire for organizations to participate and explore new ways to collaborate and work interdependently. Through this collaborative model, Global Partnerships Engagement seeks to advance the mission by leveraging individuals' motivation and accountability within the language community and by contributing to their capacity building.

Requirements

• Availability for occasional early morning, evening and weekend events and meetings as required.
• Up to 10% domestic and international travel.
• Ability to stand and work extended hours during events.
• Must comply with all applicable health and travel requirements, including required vaccinations for international travel and adherence to travel regulations.
• Spiritual Bona Fide Occupational Qualification (BFOQ): Demonstrates desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation as evidenced by your active participation and willingness to pray with and for others; be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in all verbal and written, internal and external professional communications.
• Humility: Works well within your team by demonstrating Christ-like maturity and humility that gives appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow.
• Organizational Skills: Strong ability to manage competing priorities, maintain accuracy and meet deadlines.
• Interpersonal Communication: Effective verbal and written communication skills with the ability to communicate across multiple cultures. Strong interpersonal skills in relating to people at all levels of positions and diverse backgrounds. Ability to relate well to others personally and professionally, easily building and maintaining relationships within the team and other departments.
• Project Management: Ability to manage complex projects and staff responsibilities between multiple teams/departments while prioritizing and meeting deadlines to produce quality results under pressure. Executes projects with acute attention to detail and follow-through.
• Confidentiality: Understands the importance of confidentiality and works in a manner that maintains the highest level of trust with customers, staff and colleagues .
• Teamwork : Works well within your team by demonstrating Christian maturity and humility, giving appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow.
• Adaptability: Adapts to changes in the work environment, including working with diverse individuals or groups. Modifies approach or methods to fit the situation. Remains flexible and composed when facing frequent change, delays or unexpected events.
• Creativity and Innovation : Willing to adapt to changing policies and procedures and to recommend better ways of accomplishing the task when appropriate. Shows initiative to complete tasks and creatively problem-solve with a second-mile attitude.
• Results-Driven : Able to work autonomously and make independent decisions. High-energy self-starter, driven to achieve results. Seizes opportunities to enhance organizational performance.
• Strategic Support: Ability to anticipate executive needs, prioritize requests and align tasks with organizational goals.
• Attention to Detail: Ensures accuracy and thoroughness in all communications, documents and administrative processes.
• Technical Skills: Proficient in programs such as Google Workspace (Mail, Calendar, Sheets, Docs, Drive, Slides, etc.) and video conferencing software such as Zoom. Ability to quickly learn organizational systems and processes. Openness to leveraging AI to optimize workflows and processes.
• Bachelor’s degree in a related field plus 3–5 years of advanced executive administrative support experience; or an equivalent combination of education, training and experience.
• Cross-cultural experience and agility required.
• Nonprofit or ministry experience required.
• Demonstrate a personal commitment to Jesus Christ, as evidenced by your personal testimony.
• Identify with and participate in a church and proactively seek to grow your faith in Christ.
• Establish and maintain a team of prayer partners who will support you in your season of ministry at Wycliffe (minimum 3-5 partners).
• Actively participate in corporate prayer and devotional times.
• Maintain an exemplary standard of biblical ethics, behavior and conduct within Wycliffe and in your public and private life outside of Wycliffe.
• Agree to abide by Wycliffe’s ethics, behavior and conduct standards at all times.
• Demonstrate Christ-like maturity in all interactions as displayed by good judgment based on biblical values and principles.
• Actively incorporate your faith in Christ, as well as Wycliffe’s beliefs and core values, in all aspects of your daily work.
• Guided by your faith in Christ, demonstrate these core competencies in daily work and interactions: Faithful in following Christ. (See John 8:31-32, Prov. 3:5-6.) Follow Christ faithfully, allowing Scripture to guide decisions, and continually grow in relationship with God and His people.
• Intentional in collaboration with humility. (See 1 Cor. 3:5-9, Col. 3:12.) Collaborate intentionally to accomplish work goals, demonstrating a commitment to cross-departmental, inter-organizational and cross-cultural teamwork.
• Agile in learning. (See Prov. 1:5, Phil. 1:9-10.) Demonstrate a dedication to personal and professional growth within a culture that values continuous learning, individually and collectively.
• Excellent in stewardship. (See 1 Cor. 4:2, 1 Peter. 4:10.) Participate in God’s work, stewarding His resources responsibly with urgency and excellence.
• Proactive in discernment. (See John 5:17, 19; Matt. 6:33.) Seek to discern where and how God is at work. Align our efforts with His purposes.

Nice To Haves

• Second Language is highly beneficial, not required.

Responsibilities

• Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation.
• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.
• Work with the Global Partnerships leadership team to understand their support needs.
• Collaborate with leadership to develop plans for appropriate coverage, ensuring follow-through on key projects.
• Provide executive support to a global multi-cultural executive team.
• Manage complex and detailed calendars that prioritize key relationships and organizational needs.
• Proactively anticipate needs and independently mitigate administrative and logistical challenges.
• Support leadership in thinking through potential challenges and providing solutions.
• Coordinate internal and outgoing mail and/or email. Screens mail for crucial and confidential matters requiring immediate attention.
• As requested, draft responses that reflect cultural sensitivities.
• Demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality.
• Engage in effective project management that supports the executive and advances strategic priorities, and manages the completion of projects.
• Develop reports and presentations that align with branding and communication guidelines.
• Ensure communications reflect the priorities of Global Partnerships and the voice of the leadership team.
• Provide scheduling and meeting support, assisting with travel, logistics or documentation as requested.
• Assist with global events as required.
• Complete routine administrative operations.
• Process expense reports, invoices and reimbursements accurately and in a timely manner.
• Manage internal and external meeting logistics, including hospitality, travel, and virtual setup.
• Coordinate across departments and organizations to fulfill executive needs.
• Maintain awareness of the Global Partnership workflow and cross-train with other administrative and event staff.
• Perform other duties as assigned by the Vice President of Global Partnerships Engagement and Global Partnerships leadership team.

Benefits

• Medical, dental, vision and life insurance options for employees and their eligible dependents.
• Health Savings Account (HSA) and Flexible Spending Account (FSA).
• 403b retirement savings account with matching.
• Paid time off with up to a max of 10 vacation days in the first year of employment (based on hours worked).
• Paid sick time off up to 8 hours per month (based on hours worked).
• 10+ paid holidays.
• Short-term disability pay.
• Regular spiritual development, worship, prayer, community gatherings and connection opportunities for all staff in all locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive