Executive Assistant

Momentive • Pearl River, NY

2d • Onsite

About The Position

Momentive is seeking a highly capable, trusted Executive Assistant to provide exceptional administrative and operational support to multiple senior executives. This role plays a critical part in enabling leadership effectiveness through seamless calendar management, global travel coordination, and high-quality executive communications. The ideal candidate brings sound judgment, discretion, and a proactive mindset and thrives in a fast-paced, executive-level environment. The primary focus of this role is day-to-day executive support, cross-functional coordination, and driving administrative excellence. Please note that this role requires on-site presence five days per week, Monday through Friday.

Requirements

• 5+ years of experience as an Executive Assistant or senior administrative professional supporting executive leadership.
• Able and willing to work on -site 5 days a week in the Pearl River office.
• Exceptional organizational skills with the ability to manage competing priorities and complex logistics.
• Outstanding written and verbal communication skills.
• Demonstrated discretion and comfort handling sensitive, confidential information.
• Advanced proficiency with Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint).
• Experience with corporate travel and expense systems.
• Bachelor’s degree in business administration, Management, or a related field (or equivalent experience).

Nice To Haves

• Experience supporting leaders in a global or multinational organization.
• Korean language fluency is a plus.

Responsibilities

• Provide high‑touch, confidential administrative support for select senior executives.
• Proactively manage complex, interdependent calendars across time zones, ensuring efficient use of executive time.
• Prepare agendas, itineraries, and briefing materials to support executive meetings and engagements.
• Handle executive correspondence, screen calls, and manage meeting requests with professionalism and sound judgment.
• Arrange sophisticated global travel, including multi‑country itineraries and visa requirements, with a focus on cost efficiency and effectiveness.
• Plan and coordinate executive meetings (on‑site, off‑site, and virtual), including logistics, technology, catering, and materials.
• Manage expense reporting, document retention, and executive records with accuracy and discretion.
• Draft, edit, and distribute executive‑level communications and presentations.
• Identify opportunities to streamline processes, improve tools, and enhance administrative efficiency.
• Provide backup administrative support for the Pearl River office as needed.

Benefits

• Health, dental & vision insurance, including critical illness coverage and optional orthodontia coverage.
• Paid parental leave for the birth of a child; adoption and surrogacy reimbursement.
• Short term disability with 100% base salary coverage.
• Company funded counseling (EAP) and assistance finding care for children, parents, or pets.
• 25 days of Paid Time Off (PTO) plus paid holidays.
• Additional time off with years of service.
• 401k savings plan with 5% employer match plus additional contribution based on years of service.
• Student debt pay-off program.
• Professional development programs and courses.
• Wellness programs and financial education.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive