Executive Assistant

Santa Maria•Santa Maria, CA

1d•Onsite

About The Position

Gibbs Truck Centers (est. 1969) is a medium/severe service/heavy duty Commercial Truck Dealer with 5 locations throughout central California. For the past 26 years, the company has successfully earned “Circle of Excellence Award” for Service, Parts, Truck Sales, Body Shop, Finance & Lease/Rental. The last 3 years, the company celebrated “Platinum Prestige Standards”, which is the highest dealer ranking. In 2022, Gibbs Truck Centers was honored with the Presidential Dealer Award for Excellence. Top 14 Dealers in North America out 170. We could not accomplish it without our team. We have the best people in the business! We represent International, Isuzu, Cummins & Idealease. Gibbs Truck Centers offers a very competitive salary plus incentive tied to results, Healthcare Insurance, Vacation, Sick, and 401(k) + 2.5% Employer Match available. Work with terrific people in a wonderful culture and come be a part of our successful story. Gibbs Truck Centers is looking for an Executive Assistant to join our team. Work with terrific people and come be a part of our success story. It's a great place to work!!

Requirements

High School Diploma and/or General Education Degree (GED) Equivalent.
Excellent phone skills.
Excellent communication skills.
Excellent interpersonal skills.
Comfortable multi-tasking and prioritizing tasks without guidance
Excellent Computer Skills & Knowledge.

Nice To Haves

Bilingual a plus (Spanish)

Responsibilities

Greets and assists Customers, Visitors, Vendors, etc
Answer and direct phone calls in a polite, friendly, and professional manner
Handles customer complaints with integrity and poise and, when necessary, refers dissatisfied customers to the appropriate individuals for resolution.
Purchases supplies.
Keep detailed and accurate records of visitor requests and of calls received
Operate standard office equipment on a regular basis, including computer, a copy machine, etc
Take inventory of supplies and restock as needed
Receives cash, checks and credit card payments from customers; records amount received.
Makes change and issues receipts to customers.
Approves new charge accounts and oversees collection of past due accounts.
Prepares daily bank deposit and cash report.
Computes customer bills.
Provides refunds and/or credit memorandums to Customers for returned merchandise or as directed by Management.
Provides clerical and secretarial assistance to departments as needed.
Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
Maintains professional appearance and neat work area.
Keeps work area neat and clean.
Other tasks as assigned.