Executive Assistant

Betts Law Group PC • San Diego, CA

8h • Hybrid

About The Position

This role provides comprehensive administrative support to Partners, managing their calendars, communications, and travel arrangements. It also involves supporting content production by assisting with filming b-roll, photos, and videos, and managing the raw footage and photo files. The position requires a high degree of confidentiality, excellent organizational skills, and comfort with technology, including basic camera equipment.

Requirements

• 1-3+ years of administrative experience with senior executives, business owners, or partners preferred.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment with sensitive information.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple competing priorities and deadlines.
• Strong written and verbal communication skills.
• Comfort leveraging AI tools and technology to work smarter and more efficiently.
• Comfort operating basic camera and video equipment, or clear willingness to learn on provided easy to use equipment.

Responsibilities

• Manage Partners’ calendars, including booking, declining, rescheduling, and sequencing appointments within agreed parameters and in coordination with legal staff.
• Serve as a gatekeeper for Partners’ time, prioritizing requests and commitments with sound judgment.
• Draft, proofread, format, and send routine correspondence, letters, and emails as directed by Partners.
• Assist in coordinating internal meetings such as leadership team meetings, partner meetings, firm retreats, and strategic planning sessions.
• Coordinate participation in external meetings, conferences, speaking engagements, and firm events.
• Coordinate travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Maintain task and follow-up lists for Partners and provide status updates on open items.
• Handle all client information, case files, and firm communications with strict confidentiality.
• Assist in filming b-roll, photos, and video using firm-provided equipment for content production.
• Set up, operate, and break down camera, lighting, and audio equipment.
• Organize, label, back up, and deliver raw footage and photo files.
• Proactively monitor filming windows, flag opportunities for content capture, and coordinate shoot logistics with the Chief Growth Officer.
• Ensure no client-identifying information is captured in any footage or photos.

Benefits

• Hourly pay: $24 - $30/hour DOE
• Hybrid Work Model: 3 days on-site and 2-days remote
• Performance Bonus: Performance-based bonus tied to both firm and individual performance.
• 401(k) Match: Up to 4% employer match on a 5% contribution (Fidelity).
• Health Insurance: Comprehensive medical, dental, and vision; 85% of the employee premium covered by the firm, with dependent coverage available.
• Paid Time Off: 2 PTO weeks.
• Year-End Paid Week Off: Paid week between Christmas and New Year, set by the firm each January.
• Paid Holidays: 10 paid federal holidays.
• Cell Phone Stipend: $50 monthly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed