Executive Assistant to CHRO

Flex•Austin, TX

About The Position

Flex is seeking an Executive Assistant to support the Chief Human Resources Officer (CHRO) in Austin, Texas. Working closely with the CHRO and the Chief of Staff to the CHRO, this role supports the day-to-day operations of the CHRO’s office, anticipates evolving needs, and helps align executive activities with organizational priorities. The Executive Assistant serves as a trusted partner, providing high-level executive and operational support to ensure the office operates seamlessly and effectively. This is a proactive, technology-forward role requiring exceptional organization, sound judgment, and confidence working with senior executives and key stakeholders. The position involves access to sensitive executive, employee, organizational, business, and compensation information, requiring confidentiality, discretion, integrity, and professionalism. The Executive Assistant is expected to use technology and AI thoughtfully to improve productivity, streamline processes, and enhance the effectiveness of the CHRO’s office.

Requirements

At least 8 years of executive support experience in complex, fast-paced organizations, including direct support of C-suite leaders.
Ability to manage executive priorities, board and leadership meetings and communications, confidential information, and high-visibility stakeholder relationships with discretion and professionalism.
Strong judgment, organization, and project coordination skills, with the ability to independently manage competing priorities and drive follow-through.
Exceptional communication and executive presence, with experience preparing presentations, briefing materials, agendas, and executive correspondence.
Experience supporting talent reviews, succession planning, leadership meetings and events, and global business operations.
Experience leveraging AI, automation, and productivity tools, and coordinating international travel, including visa and documentation requirements.

Responsibilities

Manage the CHRO’s complex global calendar, meetings, and travel while prioritizing competing demands.
Coordinate executive meetings, offsites, talent reviews, and HR leadership events and activities, including agendas, materials, logistics, and follow-up.
Serve as a trusted point of contact for the CHRO and handle sensitive and confidential business, employee, and compensation matters.
Anticipate executive needs, resolve issues proactively, and ensure alignment with key priorities.
Track action items, deadlines, and deliverables to support effective execution and communication.
Prepare presentations, reports, briefing materials, and executive communications.
Support special projects and cross-functional initiatives with HR, Finance, Legal, Communications, and other stakeholders.
Use AI, Microsoft Copilot, and digital tools to improve productivity, information management, and workflow efficiency.
Identify and implement process improvements to enhance executive and HR operations.
Manage travel logistics, visas, expense reporting, and leadership events.