Executive Assistant

Jefferson Capital Systems•Saint Louis Park, MN

2d•Onsite

About The Position

Jefferson Capital is seeking an Executive Assistant to provide high-level administrative support to the CEO and Senior Management Team. This role involves performing a variety of administrative, scheduling, data management, analytical, and research duties. The ideal candidate will be self-motivated, well-organized, possess strong professional communication skills, exhibit flexibility and confidentiality, and be willing to embrace daily challenges and opportunities.

Requirements

Bachelor's degree required, Business Administration or equivalent preferred.
Three to five years prior experience supporting a senior executive or leadership team.
Advanced knowledge and proficiency in Microsoft Office Suite, and scheduling.
The ability to meet deadlines in a fast-paced environment.
Strong organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness.
Excellent written and verbal communication skills.
Highly resourceful team-player, with the ability to also be effective independently.
High sense of urgency, drive, and commitment to get the job done within the expected timeframes.

Nice To Haves

Previous experience supporting executives at a public company preferred.

Responsibilities

Draft, review, and send communications on behalf of the CEO.
Organize and prepare for meetings (in person and virtual), including scheduling, gathering and/or developing presentation materials, and arranging meeting logistics.
Prioritize CEO emails and advance queries where appropriate.
Coordinate travel arrangements for all company business travel in a cost-effective manner.
Maintain various records and documents for the CEO, including confidential and sensitive information.
Serve as liaison between CEO, staff, and the public, including screening calls and visitors, answering questions with tact and diplomacy, taking messages, and directing calls appropriately.
Create, update, and maintain a variety of projects and reports utilizing PowerPoint, Excel, and other Office programs.
Coordinate quarterly board meetings including scheduling, preparing materials, and acting as a liaison between the board and the CEO.
Manage office, including answering all incoming phone calls, ordering office supplies, liaising with office vendors, managing office projects, and stocking break room.
Provide occasional support for other senior executives, including the CFO and General Counsel as needed.