Executive Assitant

CHAOS Industries•Columbia, WA

2d•Onsite

About The Position

CHAOS Industries is seeking an Executive Assistant to provide administrative and strategic support to several members of its Engineering Leadership team. The role suits someone who anticipates needs, works effectively in fast-paced environments, and keeps schedules, priorities, and high-level engagements running smoothly. The Executive Assistant will manage changing calendars, coordinate important meetings, and handle sensitive information with discretion and sound judgment while partnering with leadership in a dynamic defense technology company.

Requirements

At least 6 years of experience supporting leadership-level employees at Director level or above, ideally in a high-growth technology, aerospace, or defense environment.
Excellent multitasking, organizational, and prioritization skills.
Strong written and verbal communication skills, including the ability to prepare polished executive materials and build rapport across audiences.
Ability to navigate high-stakes, fast-moving situations with discretion and professionalism.
Strong working knowledge of Microsoft Office, especially Outlook, PowerPoint, and Excel.

Nice To Haves

Experience with project management tools.
Familiarity with the defense, aerospace, or general technology industry.
Strong emotional intelligence and a collaborative, low-ego approach to building relationships across all levels.

Responsibilities

Partner with several Engineering Leadership team members, providing administrative and strategic support with professionalism and composure.
Manage calendars, including scheduling, prioritizing, and adjusting meetings across multiple time zones.
Coordinate executive travel and high-level meetings, including logistics and preparation materials.
Draft, edit, and organize reports, briefings, presentations, and communications for internal and external audiences.
Liaise between executives and stakeholders, including team members, board members, government officials, and external partners.
Plan and execute executive-level events, board meetings, and offsites from start to finish.
Handle sensitive information with discretion and sound judgment.
Support strategic projects by tracking action items, conducting research, and coordinating with cross-functional teams.