Executive Assistant - Enterprise Compliance

PNC•Pittsburgh, PA

9d•Onsite

About The Position

Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time. Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information dealing with the long and short-range plans of the organization, personnel issues, salary information and customers. Ensures the efficiency of department operations by directing the activities of administrative staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors. Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.

Requirements

Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.
Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
Bachelors
No Required Certification(s)
No Required License(s)
No Required or Preferred Language Assessments

Nice To Haves

Calendar Management
Office Administration
Organizing
Presentation Development
Prioritization
Researching

Responsibilities

Performs diverse, tactical, and confidential administrative support functions for managers generally considered to be Business Unit Group Managers to facilitate the efficient operation of the organization.
Provides administrative support by performing functions using supplied office equipment and/or software; responding to routine correspondence; preparing letters and memoranda for the manager's review; scheduling appointments; coordinating meetings and travel arrangements.
Prepares reports/presentation by gathering and summarizing data, preparing graphics and spreadsheets.
Contributes to budgetary process by monitoring expenditures and researching budget variances.
Provides administrative support by organizing and expediting the flow of work through the manager's office; communicating assignments and instructions from the manager, and obtaining information and initiating follow-up, as required.
Provides support by screening and routing mail, visitors, and telephone calls; responding to requests for information by researching the issues, gathering data and providing information when appropriate.
Facilitates the work of the manager by establishing, organizing, maintaining files, records, and other related materials, as required.
Contributes to the efficiency of the operation performing other related duties as assigned.
Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements.
Manages executive's calendar, committing executive's time.
Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials.
Ensures the efficiency of department operations by directing the activities of administrative staff.
Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time.
Sets priorities for telephone calls and visitors.
Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data.
Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.

Benefits

medical/prescription drug coverage (with a Health Savings Account feature)
dental and vision options
employee and spouse/child life insurance
short and long-term disability protection
401(k) with PNC match
pension and stock purchase plans
dependent care reimbursement account
back-up child/elder care
adoption, surrogacy, and doula reimbursement
educational assistance, including select programs fully paid
a robust wellness program with financial incentives
maternity and/or parental leave
up to 11 paid holidays each year
9 occasional absence days each year, unless otherwise required by law
between 15 to 25 vacation days each year, depending on career level; and years of service