Executive Assistant, Enterprise - Education Executive Office

Mayo Clinic • Rochester, MN

18h

About The Position

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C-Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader. The Executive Assistant provides thorough and professional administrative and coordination support. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers. During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requirements

• High school diploma or equivalent.
• Successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience.
• A minimum of five years’ experience supporting senior leaders in an administrative assistant and/or executive assistant role.
• Excellent application of grammar, punctuation, and English usage.
• Computer experience and proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom).
• High-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills.
• Ability to prioritize and handle a variety of tasks simultaneously.
• Good decision-making and judgment.
• Attention to detail and follow-through.
• Ability to adapt to a rapidly changing environment.
• Demonstrated ability to manage extremely confidential information.
• Ability to demonstrate tact, diplomacy and a high level of professionalism.
• Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorships now, or in the future (e.g., be a U.S. Citizen, national, or permanent resident, refugee, or asylee).
• Mayo Clinic does not participate in the F-1 STEM OPT extension program.

Nice To Haves

• A bachelor’s degree.
• Demonstrated knowledge of complex organizations, with an emphasis on health care environments.
• Individual who can anticipate needs, navigate ambiguity, and effectively manage multiple priorities in a dynamic environment.
• Successful candidate embraces technology and innovation, demonstrates strong initiative and follow-through, and is comfortable leveraging digital collaboration and AI-enabled tools to improve efficiency and effectiveness.

Responsibilities

• Provide thorough and professional administrative and coordination support to senior leaders.
• Coordinate calendars.
• Complete a variety of special projects.
• Prioritize information.
• Ensure executives maintain a high level of responsiveness and maximum availability.
• Work cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree