Enterprise Executive Assistant

Compass Group•Charlotte, NC

About The Position

Working as an Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Requirements

Minimum Associates degree or equivalent experience
Five plus years executive administrative support to a senior level executive
Highly proficient with MS office (Word, Excel, PowerPoint, Outlook); Access skills a plus
Outstanding communication skills (written, verbal, listening, and presenting)
Exceptional organizational skills; extensive experience coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction
Excellent calendar (Outlook) management skills, including the coordination of complex executive meetings and scheduling travel arrangements for management
Excellent customer service skills

Responsibilities

Manages and maintains executive's schedules
Prepares invoices, reports, memos, letters, financial statements and other documents, using word processor, spreadsheets, database, and/or presentation software
Conserves executive’s time by reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution
Opens, sorts and distributes incoming correspondence, including faxes, phone calls and emails
Files and retrieves corporate documents, records, and reports
Prepares responses to correspondence containing routine inquiries
Performs general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping work
Prepares agendas and make arrangements for meetings
Manages all travel arrangements for executive