Executive Assistant, Enterprise - Education Executive Office

Mayo Clinic•Rochester, MN

1d•$31 - $46

About The Position

The Executive Assistant provides thorough and professional administrative and coordination support to the Mayo Clinic CEO or President and CAO (AZ, FL, RST, MCHS, MCP), or the Executive Dean (Education, Research, Practice and Development), C-Suite (MCAT) leaders, or the Board of Trustees/Board of Governors. The Executive Assistant - Enterprise receives direction from the Administrative Office Manager-Enterprise or a senior leader. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers. During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question - Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

Requirements

Requires high school diploma or equivalent
Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or an equivalent combination of education and experience
A minimum of five years’ experience supporting senior leaders in an administrative assistant and/or executive assistant role is required
Excellent application of grammar, punctuation, and English usage
Computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom)
High-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills
Ability to prioritize and handle a variety of tasks simultaneously
Demonstrate good decision-making and judgment as well as attention to detail and follow-through
Ability to adapt to a rapidly changing environment
Demonstrated ability to manage extremely confidential information
Ability to demonstrate tact, diplomacy and a high level of professionalism
Authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorships now, or in the future (for example, be a U.S. Citizen, national, or permanent resident, refugee, or asylee). Mayo Clinic does not participate in the F-1 STEM OPT extension program.

Nice To Haves

A bachelor’s degree is preferred
Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred
The role requires an individual who can anticipate needs, navigate ambiguity, and effectively manage multiple priorities in a dynamic environment
The successful candidate embraces technology and innovation, demonstrates strong initiative and follow-through, and is comfortable leveraging digital collaboration and AI-enabled tools to improve efficiency and effectiveness.

Responsibilities

Coordinate calendars
Complete a variety of special projects
Prioritize information
Ensure executives maintain a high level of responsiveness to the organization while maintaining maximum availability
Work cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers