Executive Assistant

AB Hires and Consulting•Brooklyn, NY

21d•Hybrid

About The Position

A well-established investment and asset management firm is seeking a self-driven and ambitious Executive Assistant to join its growing team. The firm manages a diverse portfolio of investments and business ventures across multiple industries and is known for its fast-paced, entrepreneurial environment. This role will support leadership and internal operations through a variety of administrative, organizational, and communication-related responsibilities. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information with discretion. The company values integrity, reliability, and strong execution, and is seeking someone who thrives in a high-level business environment and can help keep operations running smoothly and efficiently.

Requirements

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
1-2 years of office administration or similar related experience
Excellent computer proficiency (MS Office – Word, Excel, and Outlook)
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Work experience as an Executive Assistant, Personal Assistant, or similar role
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Discretion and confidentiality
High school diploma or GED required.

Nice To Haves

Associate degree preferred.

Responsibilities

Main point of contact amongst executives, staff, external partners, and other satellite offices
Manage information flow via email and other messaging platforms in a timely and accurate manner.
Manage CEO calendars and set up meetings
Make travel and accommodation arrangements occasionally
Prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone and distribute correspondence
Organize and maintain the office filing systems
Maintain compliance with all company policies and procedures
Other duties as assigned