Executive Assistant

Terawatt Infrastructure • San Francisco, CA

11d

About The Position

In this role, you will work closely with the executive team to provide comprehensive executive-level administrative support. This role is crucial to the efficiency and effectiveness of our executives, ensuring seamless communication and coordination of activities. This role requires a proactive and detail-oriented professional with excellent organizational, communication, people, and problem-solving skills.

Requirements

• 4+ years of relevant experience, including supporting C-level executives
• Exceptional organizational and time management skills: ability to manage multiple priorities and competing demands with calm efficiency
• Strong written and verbal communication: can draft executive-level correspondence with polish and clarity
• Attention to detail: meticulous execution of complex tasks
• Proactive mindset, resiliency to changing environments, and collaborative
• Discretion and professionalism: trusted to handle sensitive information with the utmost integrity
• Availability and flexibility: while this is a standard business hours role, ability to flex availability occasionally outside normal working hours is expected — particularly to support executives traveling across time zones
• Technical proficiency with Google Workspace, Microsoft Office, productivity/collaboration tools, and travel and expense platforms

Responsibilities

• Calendar management: proactively manage and prioritize a complex, dynamic calendar with strategic intent
• Travel coordination: plan and coordinate domestic and international travel, including detailed itineraries and contingency plans
• Expense reporting: manage timely and accurate reconciliation of expenses
• Cross-functional coordination: serve as a point of contact between executives and their direct reports, facilitating communication, follow-ups, and alignment across teams
• Task and priority tracking: help the executives stay on top of key deliverables and follow-ups
• Meeting coordination: schedule and manage logistics for internal and external meetings, including room bookings, agendas, and relevant materials
• Project and event coordination: oversee or track special projects and events on the executives’ behalf
• Internal communication: assist with drafting executive messages to the company and support internal alignment.

Benefits

• comprehensive benefits package
• performance-based incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed