Executive Assistant

Radio Systems Corporation•Knoxville, TN

8d•Onsite

About The Position

The EA has Executive Administrative responsibilities to support the Executive Growth Team (EGT) and the organization as a whole. This position will work directly with CEO and C-level executives and will be responsible for coordinating general business activities including appointment-setting and calendar management, travel management, event planning, expense management, and other administrative activities for PSB. This is a highly visible position within the organization and requires a high degree of confidentiality and discretion. This position requires the ability to exercise good judgment and to prioritize and manage multiple projects simultaneously with minimal supervision.

Requirements

Demonstrated high level of proficiency in Microsoft Office Suite
Proactive problem solver with a high level of ownership
Exceptional written and oral communication skills; close attention to detail and commitment to producing excellent work
Maintains strict confidentiality both internally and externally
Ability to organize and prioritize workload
Exemplifies RSC core values and behaviors

Nice To Haves

Associates or Bachelor’s Degree is preferred

Responsibilities

Completes a broad variety of administrative tasks for the CEO & EGT including coordinating and managing a calendar of appointments; compiling reports; composing and preparing correspondence that is sometimes confidential; arranging plans, itineraries, and documents for travel-related meetings
Communicates directly, and on behalf of, the CEO, with Board members, Teammates, partners, and others, on matters related to the CEO’s schedule
Works closely and effectively with the CEO to keep them well informed of commitments and responsibilities, following up appropriately
Prioritizes conflicting needs: handle matters expeditiously, proactively, and follow through to successful completion, sometimes with deadline pressures
Coordinate and serve as administrative liaison for Board meetings
Assists in the editing and formatting of major organizational communications
Expense management for EGT
Schedule and coordinate company meetings, orientations, and Leadership Forums
Organization of conference rooms when needed
Other duties as assigned by the CEO
Maintain and execute U.S. travel and expense policy in partnership with HR
Provide reporting and expense details to AP for the corporate travel card , car rental invoices, etc.
Work closely with hotels for all company locations for special lodging rates
Schedule travel for out-of-state candidate interviews if requested
Manage travel vendors (DEEM) and Emerald Club
Assist with teammate engagement activities and events
Special projects as assigned by EGT