Executive Assistant

Ascent Behavioral Hospital•Millcreek, UT

2d•Onsite

About The Position

The Executive Assistant – HR & Operations provides high-level administrative and operational support to executive leadership while performing key Human Resources Generalist functions and assisting with risk management and compliance activities. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced healthcare environment. The position serves as a trusted partner to leadership, supporting efficient operations, workforce management, and regulatory readiness.

Requirements

Minimum of 3–5 years of experience in executive administrative support, HR generalist, or healthcare administration roles
Strong knowledge of HR fundamentals, confidentiality, and professional standards
Exceptional organizational, communication, and time-management skills
High proficiency with Google systems and HRIS systems
Ability to pass pre-employment drug screen
Ability to pass criminal investigation background check

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field (or equivalent experience)
Experience in healthcare, behavioral health, or hospital environments
Familiarity with employment laws, HR compliance, and regulatory requirements
SHRM-CP or equivalent certification (or progress toward certification)
Experience supporting executive leadership teams

Responsibilities

Provide direct executive support to the executive team members, including calendar management, meeting coordination, travel arrangements, and correspondence
Prepare agendas, meeting materials, presentations, and follow-up action items
Manage confidential information with a high degree of professionalism and discretion
Serve as a liaison between executives, department leaders, and external partners
Support day-to-day HR operations including onboarding, offboarding, employee records, and personnel file maintenance
Supports in the efforts of recruitment activities such as phone screening, interview scheduling, and offer documentation
Assist with patient concerns, employee communications, and policy acknowledgments
Support performance management processes, training coordination, and compliance documentation
Serve as a point of contact for routine HR-related questions, escalating as appropriate
Assist with executive and leadership scheduling across departments
Support staff scheduling coordination, meetings, trainings, and compliance-related deadlines
Track licensure, certifications, trainings, and required competencies
Assist leadership with tracking and maintaining compliance documentation related to HR, safety, and regulatory requirements
Support preparation for audits, surveys, and inspections (e.g., Joint Commission, state licensing)
Maintain logs, policies, and reports related to incidents, risk events, and corrective action tracking
Support policy review, document control, and version management
Maintain organized digital and physical filing systems
Support internal communications and leadership initiatives
Assist with special projects, reporting, and process improvement efforts
Promote a culture of accountability, confidentiality, and operational excellence