Executive Assistant (Antitrust & Competition Economics)

Charles River Associates•Washington, DC

1d•$90,000 - $120,000•Hybrid

About The Position

Charles River Associates (CRA) is a leading global consulting firm providing economic, financial, and business management expertise. Our Antitrust and Competition Economics practice is a leader in providing economic analysis, advice, and testimony for antitrust and merger cases worldwide. We are seeking a full-time Executive Assistant to support Vice Presidents and consulting staff in project and team administration, client relations, and marketing, recruiting, and onboarding coordination. This role is crucial for connecting project teams, clients, and corporate departments, requiring exceptional organizational, time-management, and communication skills, with a strong attention to detail. The ideal candidate will demonstrate initiative, responsiveness, quick learning, and the ability to anticipate next steps.

Requirements

Minimum 3 years of relevant work experience in a support role
Experience in professional services strongly preferred (consulting, law, financial services)
Strong client invoicing experience, ideally with exposure to time-based and fixed price billing, in a high-volume environment
Familiarity with financial reporting tools (exposure to Oracle preferred)
Proven contract management capability; editing, facilitating and maintaining client and/or vendor retention letters
Prior experience with client communications and outreach
Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Exceptional attention to detail and focus on accuracy in work product
Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude
Displays good judgment and problem-solving skills in a fast-paced environment
Well-organized, flexible and capable of managing multiple priorities simultaneously
Outstanding written and oral communication skills
Maintains client, corporate and court-ordered confidentiality at all times

Nice To Haves

Bachelor’s degree level qualification preferred

Responsibilities

Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests and timesheets in a timely manner
Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants
Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues
Follow up and provide regular reporting on outstanding project unbilled amounts, receivables and write-offs under the direction of Vice Presidents and project managers
Facilitate client retention letters and statements of works; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested
Oversee client relationship management database and deliver marketing and business development support
Manage logistics for internal and external practice meetings and client events
Serve as point person for ad hoc practice needs, such as ordering supplies, employee gifts, etc.
Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices
Perform other administrative duties as assigned