Executive Assistant

Sumitomo Mitsui Banking Corporation•New York, NY

3d•Hybrid

About The Position

SMBC is seeking a highly energetic, well-organized Executive Assistant to support the Head of Structured Finance Solutions. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments.

Requirements

Prior experience in an administrative or executive assistant role
Strong collaboration skills and the ability to build positive relationships with other EAs
Excellent written and verbal communication skills
Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
Ability to multitask and prioritize effectively in a fast-paced environment
Exceptional attention to detail and commitment to high-quality work
Excellent organizational and time-management skills

Nice To Haves

Bachelor’s degree in business administration, Communications, or a related field
Familiarity with CONCUR and COUPA

Responsibilities

Provide dedicated support to a senior executive
Managing schedule and calendar through Outlook
Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
Arrange and book business travel, client meetings, conference calls, and reserve meeting rooms or external venues as needed
Handle expense reporting and reconciliation for travel, meetings, industry events, using CONCUR and COUPA
Order business cards, submit maintenance requests, and manage office supplies procurement
Coordinate food and beverage services for client meetings and make business dinner reservations
Handle confidential information with discretion and professionalism
Coordinate and prioritize incoming requests and ensure timely responses