Executive Assistant

Friedman Vartolo LLP•Village of Garden City, NY

2d•Onsite

About The Position

This is not your typical Executive Assistant role. It offers meaningful exposure to senior management and the opportunity to contribute to high-level projects and strategic initiatives. You'll play a pivotal role in supporting the firm's goals, gain insight into executive decision-making, and work in a fast-paced, dynamic environment. This role is ideal for someone who is eager to learn, highly motivated, and seeking long-term professional growth within a collaborative organization.

Requirements

Confident in taking ownership and proposing solutions while knowing when to seek guidance. Comfortable making mistakes, learning from them, and embracing constructive feedback.
Highly driven and motivated to support the firm's growth. Confident in their ability to achieve excellence and excited to contribute to our industry leadership.
Detail-oriented and organized, with a passion for making lists and ensuring that every task is checked off.
A versatile writer and able to meticulously edit complex documents with zero errors.
Unflappable under pressure, with a competitive drive and the ability to thrive in high-stakes situations.
Tech-savvy and quick to learn new tools and platforms, with a keen interest in ChatGPT or other large language models-or ready to become obsessed.
Logical and proactive, able to navigate complex situations and make swift decisions without overthinking.
3+ years in operations, executive support, or a similar role.
Bachelor's degree from an accredited institution is required.

Nice To Haves

Familiar with the legal industry or experienced in a law firm environment (preferred but not required).
Post-graduate degree is a plus but not mandatory.

Responsibilities

Serve as a trusted "right-hand" to senior management, managing complex calendars, organizing meetings, and preparing leadership for strategy sessions.
Oversee and manage executive inboxes, drafting correspondence, flagging urgent matters, and ensuring timely follow-ups.
Develop a deep understanding of leadership priorities, goals, and preferences to operate as an effective extension of the senior management team.
Coordinate and plan business and personal travel, conference participation, and leadership attendance at firm events.
Support client-facing marketing events and business development activities as needed.
Handle essential behind-the-scenes tasks-occasional errands, important phone calls, and logistical details-to keep operations running smoothly.
Collaborate closely with senior management on projects and initiatives that advance the firm's strategic objectives.