Executive Assistant, VP, Sales - LATAM (Hybrid)
About The Position
Cisco is seeking a senior, highly motivated and organized Executive Assistant to support the Vice President for Cisco Latin America. The role provides calendar support, manages travel and meeting logistics, coordinates team-building activities, and handles interactions with colleagues in the United States and throughout Latin America. It requires flexibility, sound judgment, discretion, and the ability to assist with matters requiring the VP’s attention, including special projects. The position involves cross-departmental work with Engineering, Sales, Marketing, Customer Experience, and support teams. As the VP has regional responsibilities, coordination across time zones is required. The role is hybrid, with 2–3 days per week at Cisco’s Miami office, and requires demonstrated fluency in Spanish and Portuguese. The Executive Assistant manages the VP’s calendar and engagements; coordinates meetings, events, and international and domestic travel; prepares briefings and travel materials; and supports communications and approvals as authorized. The role also provides analytical and administrative support for special projects, supports the VP at large corporate events, and handles sensitive and confidential information professionally. The successful candidate is proactive, collaborative, detail-oriented, and able to balance strategic and tactical work in a lively environment.
Requirements
- At least 4 years of experience in an administrative environment.
- At least 2 years of experience supporting a principal at director level or above.
- Demonstrated fluency in Spanish and Portuguese.
- Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
- Experience with calendar management, meeting planning, and travel coordination.
- Excellent verbal and written communication skills, including the ability to connect with executive and senior staff and clients at all levels.
- Experience providing support at the VP level.
- Strong interpersonal skills, independent judgment, integrity, and attention to detail.
- Ability to handle confidential information, take initiative, solve problems, make decisions, and balance strategic and tactical work.
Nice To Haves
- Experience in the high-tech industry.
- Prior Cisco experience.
- Associate degree.
Responsibilities
- Manage and prioritize the VP’s calendar, including determining meeting attendance and delegating attendance when appropriate.
- Maintain a list of the VP’s speaking engagements and coordinate with the communications team to prepare required content.
- Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and follow-up action items.
- Prepare travel packs for international trips and major domestic events, consolidating event information, travel logistics, and customer or team requests.
- Act as a communications and approvals proxy for the VP when authorized; answer general questions, direct routine matters to appropriate parties, and follow up on completion.
- Resolve issues within specified policies and guidelines, identify when executive action is needed, and provide recommendations where appropriate.
- Make detailed global travel arrangements and itineraries, manage Cisco expenses, and work with airlines to arrange available Global Services upgrades.
- Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
- Prepare and brief itineraries and accompany the VP at large corporate events when executive support is needed.
- Handle sensitive and confidential matters and materials professionally.
- Provide mentoring to administrative community members on problem-solving.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) plan with Cisco matching contribution
- Paid parental leave
- Short- and long-term disability coverage
- Basic life insurance
- Paid holidays
- Floating holiday for non-exempt employees
- Paid birthday day off
- Year-end holiday shutdown
- Personal wellness days
- Paid vacation or flexible vacation time off, depending on employee classification
- Paid sick time
- Additional paid time away may be requested for critical or emergency family issues
- Optional paid volunteer days
- Annual bonus eligibility for non-sales roles
- Potential grants of Cisco restricted stock units
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
