Executive Assistant

KLA•Milpitas, CA

1d•Onsite

About The Position

KLA is seeking an exceptional Executive Assistant to support the Investor Relations and Market Analytics team, and CFO Staff. This is a high-expectation, high-visibility role for a polished operator who can anticipate needs, manage competing priorities with precision, and execute flawlessly in a fast-paced public-company environment. The role is expected to be more than 50% of time spent on Investor Relations / Market Analytics coordination (this will be your core team) and the remainder reserved for flexible CFO Staff support. The use of AI and the willingness to learn AI best-practices will be a critical part of the role. A highly polished, service-oriented professional who is calm under pressure and trusted with confidential information. Someone who brings structure to ambiguity, anticipates executive needs, and consistently produces accurate, executive-ready work. A strong communicator with sound judgment who is comfortable interacting with senior leaders and cross-functional partners including other executive assistants responsible for supporting different executive teams and functions. A candidate who enjoys being behind the scenes but takes pride in making complex workflows run seamlessly. Those that have a growth mindset, have a lot of curiosity and are open to learning and implementing AI across the current workflow to drive improved performance and efficiency. Someone who is not afraid to use AI and learn how to best leverage AI to help the team with various tasks and objectives.

Requirements

High School graduate or equivalent with at least 5 years of experience.
Demonstrated ability to support senior executives and manage sensitive information with absolute discretion.
Exceptional organizational skills and the ability to manage multiple high-priority workstreams without losing accuracy or responsiveness.
Outstanding written and verbal communication skills, including the ability to produce polished executive-facing materials.
Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word.
Familiarity with AI, including Microsoft Copilot and other LLMs.
A proactive mindset, strong follow-through, and the confidence to anticipate issues before they become problems.

Nice To Haves

Experience supporting an Investor Relations function, Office of the CFO, or publicly traded company leadership team.
Familiarity with earnings processes, investor conferences, CRM systems, and capital markets-related workflows.
Experience in a semiconductor, technology, or similarly rigorous environment is a plus.
3+ years of experience in executive support with exposure to finance or investor relations preferred.

Responsibilities

Own the coordination of investor-facing logistics, including earnings calls, investor conferences, non-deal roadshows, one-on-one meetings, and site visits including investor bus tours.
Manage complex calendars, meeting requests, travel arrangements, and scheduling priorities for Investor Relations leadership and related activities.
Support in the preparation of high-quality briefing materials, presentations, executive summaries, agendas, attendee lists, and follow-up documentation.
Maintain rigorous control over investor and analyst contact lists, meeting trackers, CRM systems, and document organization.
Provide disciplined support to the Market Analytics team by coordinating recurring deliverables, research workflows, meetings, and internal distributions.
Support CFO Staff requests with urgency and precision, including action-item tracking, executive materials, and coordination of projects.
Ensure deliverables are polished, accurate, and on time, with meticulous attention to detail across every touchpoint.
Build effective working relationships across Finance, Investor Relations, Market Analytics, Legal, Communications, and executive support teams.