Executive Assistant

The Legacy Link Inc • Oakwood, GA

2h • Onsite

About The Position

Provides high-level administrative and operational support to the CEO of Legacy Link while helping advance the organization’s mission through executive coordination, communication, and organizational support. This role serves as the main point of contact when the CEO / AAA Director is unavailable and completes a wide variety of administrative tasks for the CEO, CFO, and Management Team. The Executive Assistant assists the CEO with strategic initiatives, special projects, community engagement activities, and organizational events, while monitoring deadlines, prioritizing executive tasks, and ensuring timely completion of assignments and organizational initiatives. This position also maintains confidential records and sensitive information with professionalism, discretion, and compliance with agency policies, monitors individual programmatic performance monthly to ensure contract compliance, and works with CEO, CFO, and Management Team staff to resolve any issues in a prompt manner. Additionally, the role prepares, edits, and distributes reports, presentations, meeting agendas, board packets, minutes, and other executive communications, coordinates Management Team meetings and assists with staff meetings and events as needed, and assists with coordination of Board of Directors and committee meetings, including scheduling, logistics, materials preparation, and follow-up on action items. The Executive Assistant also assists in updating the organization’s existing policies and procedures, provides hospitality to all guests to create a warm and welcoming environment, and performs other duties as assigned in support of the CEO and organizational objectives. Further responsibilities include a gatekeeper and gateway role for the CEO / AAA Director to facilitate trust and support among all constituents, investing in building and maintaining long-lasting relationships both internally and externally, and serving as a notary for the organization.

Requirements

• High School Diploma plus four years of experience required.
• Relevant administrative assistance experience required.
• Valid Georgia Driver’s License
• Strong organizational, communication, and problem-solving skills.
• Communicates information effectively with others, both internally and externally, of all backgrounds.
• Ability to communicate the goals and objectives of Legacy Link.
• Knowledge of basic accounting practices and procedures.
• Skill in preparing detailed reports.
• Skill in performing detailed computations.
• Proficient computer skills with emphasis on accuracy.
• Ability to be trained.
• Well-organized and detail-oriented.
• Interpersonal communication skills, including ability to communicate with people having a variety of educational levels.
• Problem-solving skills
• Time management skills
• Ability to follow instructions and to work independently and as part of a team.

Nice To Haves

• Four year degree in business administration, finance, accounting, or related field preferred.

Responsibilities

• Provides high-level administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.
• Serves as main point of contact when CEO / AAA Director is unavailable.
• Completes a wide variety of administrative tasks for the CEO, CFO, and Management Team.
• Assists the CEO with strategic initiatives, special projects, community engagement activities, and organizational events.
• Monitors deadlines, prioritizes executive tasks, and ensures timely completion of assignments and organizational initiatives.
• Maintains confidential records and sensitive information with professionalism, discretion, and compliance with agency policies.
• Monitors individual programmatic performance monthly to ensure contract compliance.
• Works with CEO, CFO, and Management Team staff to resolve any issues in a prompt manner.
• Prepares, edits, and distributes reports, presentations, meeting agendas, board packets, minutes, and other executive communications.
• Coordinates Management Team meetings and assists with staff meetings and events as needed.
• Assists with coordination of Board of Directors and committee meetings, including scheduling, logistics, materials preparation, and follow-up on action items.
• Assists in updating the organization’s existing policies and procedures.
• Provides hospitality to all guests to create a warm and welcoming environment.
• Performs other duties as assigned in support of the CEO and organizational objectives.
• Provides a gatekeeper and gateway role for the CEO / AAA Director to facilitate trust and support among all constituents.
• Invests in building and maintaining long-lasting relationships both internally and externally.
• Serves as a notary for the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED