Executive Assistant

ATCO•Calgary, AB

About The Position

You’ll work at the intersection of strategy and operations, supporting leaders who are shaping the direction of the organization. If you thrive in a fast-paced, high-trust environment and take pride in doing exceptional work behind the scenes, this role is built for you. Join a key role within ATCO’s leadership team, supporting meaningful work across the organization. As Executive Assistant in the C-Suite office, you’ll help enable executive operations, navigating diverse challenges, coordinating priorities, and supporting the daily rhythm of a senior leader.

Requirements

Post-secondary education in Business Administration or related field preferred; equivalent experience considered
7+ years of progressively responsible administrative experience, including 3+ years supporting senior or executive leadership.
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint, and Adobe Acrobat
Sound critical thinking and problem-solving skills with a solutions-oriented approach
Demonstrated ability to work independently, anticipate needs, and exercise good judgment
High level of professionalism and integrity when handling sensitive and confidential matters
Exceptional organizational and time management skills with the ability to manage competing priorities
Strong written and verbal communication skills and a meticulous eye for detail
Exceptional interpersonal skills; able to collaborate and build relationships across all levels
Willingness to travel and work extra hours as needed
A valid class 5 driver’s license

Responsibilities

Be a trusted partner: Anticipate needs, solve problems, and build strong working relationships across the business
Lead with autonomy: Take charge of complex projects, streamline workflows, and make confident decisions that keep the executive office running smoothly
Thrive in variety: Each day brings new opportunities to learn, connect, and contribute—whether you’re coordinating meetings, crafting board communications, or building relationships across the organization
Grow your influence: Your proactive approach and practical solutions will support ATCO’s reputation, while helping you build your skills in a supportive, growth-focused environment
Manage complex, high-volume calendars, email, and correspondence with discretion and accuracy
Coordinate meetings, events, and travel end-to-end — including agendas, materials, itineraries, and follow-up actions
Draft, proofread, and produce polished correspondence, itineraries, and executive briefings
Maintain accurate document management practices and ensure version control across key materials
Handle all confidential information with the highest level of integrity and discretion
Support day-to-day business operations and internal communications
Process invoices, expense reports, and assist with budget tracking
Research, compile, and synthesize information to inform executive decision-making
Contribute to special projects, conferences, and corporate events from planning through execution
Build and sustain strong relationships with internal teams and external stakeholders
Represent the Executive Office with professionalism in every interaction