Executive Assistant

American Capital Group • Bellevue, WA

6d • Onsite

About The Position

Founded in Bellevue, Washington in 1987, American Capital Group stands proud as a leader in real estate development. With over three decades of dedicated service, our expertise shines in the realm of multifamily community development. To date, we have crafted over 100 multifamily properties across twelve states, managing 25+ of these properties in four Western states. Our success stems from our comprehensive approach. We handle every aspect of real estate development in-house, encompassing Acquisitions, Development, Architectural Design and Engineering, Construction Management, Property Management, and Asset Management. This integrated strategy has solidified our position as an industry trailblazer. At ACG, our teams leverage modern technology and AI tools to automate routine work, surface insights faster, and free up time for high‑impact, human problem‑solving. Through AI and other technology, we have been able to reduce the times our teams spend in tracking and reporting, coordination, management of documentation, and internal process support. We don’t replace people with technology – we use AI as a smart assistant so our teams can collaborate better, make data‑informed decisions, and focus on the work that matters most. We are looking for people who are curious and innovative, excited to experiment with new tools, and passionate about using technology to drive our company forward. For a deeper insight into our journey and achievements, we invite you to explore our website. https://www.acg.com

Requirements

• High school diploma or GED required.
• 2 – 4 years in executive/administrative support required.
• Customer service experience required.
• Demonstrates exceptional attention to detail and organizational abilities.
• Proficient in effective communication and teamwork.
• Maintains a positive outlook and embraces a collaborative team approach.
• Shows responsibility and takes pride in their work.
• Fluent in English, with strong reading, speaking, and writing skills.
• Proficient in Microsoft Office applications, including Excel, Word, and Outlook.

Nice To Haves

• Associate or bachelor’s degree in related field highly preferred.
• Experience in related field highly preferred.
• Experience in Construction/General Contracting Industry highly preferred.
• Experience with Procore preferred.

Responsibilities

• Manage executive calendars, meetings, travel, and scheduling.
• Prepare meeting agendas, reports, and presentation materials.
• Track operational initiatives, assignments, and follow-up items.
• Support executive reporting and special projects.
• Coordinate meetings with internal teams, vendors, and subcontractors.
• Distribute operational reports and company communications.
• Review administrative documents for completeness and maintain tracking logs.
• Support payroll allocations, records management, and departmental initiatives.
• Coordinate interviews, onboarding activities, and employee travel.
• Manage inventory of company apparel, PPE, and employee equipment.
• Process PTO requests and assist with employee engagement events.
• Maintain project documentation, compliance records, and tracking logs.
• Provide administrative support within Procore and other business systems.
• Track software licenses, subscriptions, and user access.
• Serve as the primary front desk contact for visitors and incoming calls.
• Coordinate conference rooms, office meetings, and workplace logistics.
• Manage office, kitchen, and supply inventories while maintaining an organized office environment.
• Assist with company meetings, events, data entry, filing, and miscellaneous administrative projects.
• Provide cross-functional support and collaborate with team members to achieve organizational goals.

Benefits

• Competitive starting wages
• A company-wide commitment to diversity and inclusion.
• A positive work environment where employee’s contributions are valued.
• A fun culture with team building activities and events.
• Competitive medical, dental, and vision benefits. Employer pays 85% of employee’s premium.
• 401k contribution opportunity with an annual company match.
• Paid sick leave accrual equivalent to 1.33 hours for every 30 hours worked (~11 days per year).
• Paid vacation starting at three weeks and increasing with tenure.
• 13 paid holidays, including 2 personal holidays of your choice.
• Comprehensive training programs and development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED