Executive Assistant

Zoom • San Jose, CA

5d • Hybrid

About The Position

You will manage executive calendars, communications, and strategic priorities for Zoom's senior executives, including the CEO as needed. As a trusted partner and operational hub, you will protect executive time and coordinate high-level cross-functional initiatives, enabling executives to focus on critical decisions that drive organizational success. Accuracy, confidentiality and effective executive interactions will be critical.

Requirements

• Demonstrate 8+ years of experience supporting executive leadership at the C-suite level
• Manage complex schedules and prioritize competing demands in fast-paced environments
• Coordinate and facilitate executive-level interactions with the Board of Directors, including scheduling, preparation of materials, and follow-up communications
• Communicate exceptionally well in written and verbal formats with diverse stakeholders
• Use Microsoft Office Suite, Google Workspace, and productivity tools at an expert level
• Navigate interpersonal dynamics with emotional intelligence and professionalism
• Bring experience from tech or SaaS environments
• Work from our San Jose, CA headquarters 4 days per week (hybrid schedule)

Responsibilities

• Managing complex executive calendars, correspondence, and meeting coordination to optimize time allocation and strategic focus
• Preparing executive reports, presentations, and strategic materials for leadership meetings and board interactions
• Coordinating cross-functional projects and tracking initiatives to ensure timely execution and stakeholder alignment
• Handle confidential and sensitive information with the highest level of discretion
• Serving as the primary communication hub between executives, board members, senior leaders, and key external partners
• Filtering incoming requests and protecting executive time to enable focus on strategic priorities

Benefits

• As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed