Executive Assistant

Ryan Companies US, Inc.•Phoenix, AZ

8d•Onsite

About The Position

Ryan Companies US, Inc. has an immediate career opportunity for an Executive Assistant to join our Southwest Development team! The Executive Assistant provides high-level pro-active administrative and strategic support to one or more senior executives. This role functions as both an administrative expert and a business partner, ensuring executives are well-supported, prepared, and able to focus on organizational priorities. The Executive Assistant represents executive leadership internally and externally, requiring discretion, professionalism, and sound judgment in all interactions.

Requirements

High School diploma or equivalent (GED) required.
5 or more years of progressive Executive Assistant experience.
Demonstrated proactive approach to problem-solving with strong critical thinking and decision-making capabilities.
Ability to be a team player who can work independently.
Strong attention to detail and accuracy and exceptional organizational skills.
Adaptable to change and ability to become fluent with new technologies.
Demonstrated track record of handling confidential information appropriately.
Ability to resolve issues effectively and demonstrate sound judgement.
Ability to carry out assignments under pressure with short deadlines while maintaining professionalism.
Commitment to Ryan Values: Safety, Integrity, Respect, Stewardship, Family, Excellence and Fun.
Ability to work in office 5 days/week

Nice To Haves

Have a Bachelor’s degree in business administration, management, communications or related field.
Have exceptional written and verbal communication skills, with ability to craft and edit executive-level correspondence.
Have excellent presentation and communication skills.
Have advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams).
Are adaptable to utilizing technology, such as AI, and willingness to continuously learn and integrate AI tools and systems.
Are proactive and anticipatory in managing executive priorities.
Are able to demonstrate ability to plan, organize, prioritize and manage time to effectively meet deadlines.
Have a strategic business partner mindset, balancing administrative excellence with organizational impact.

Responsibilities

Manage complex calendars, including scheduling, prioritization, and resolution of conflicts.
Proactively review executive emails/correspondence to prioritize responses and create efficiencies.
Prepare and process expense reports in compliance with company policies.
Draft, edit and proofread executive-level correspondence, presentations and reports.
Utilize technology (such as AI) to increase quality of work, productivity and efficiencies.
Coordinate travel, accommodations and itineraries.
Collaborate with regional offices as necessary for executive travel and meetings
Ensure executives are prepared for meetings by assembling briefing materials and agendas.
Attend meetings as requested.
Anticipate executive needs and recommend solutions to enhance efficiency and effectiveness.
Support and occasionally lead special projects, initiatives and cross functional activities.
Coordinate, plan and organize small to large scale meetings, both onsite and virtual.
Create and maintain close working relationships with executives and organizational peers both internally and externally.
Partner with other Executive Assistants to provide seamless coverage across the organization.
Share best practices and contribute to consistent standards of administrative excellence.