HR Executive Assistant

ZF Group

6d•Onsite

About The Position

The position will work closely with the HR department on topics such as onboarding, employee engagement, and daily administrative tasks. When additional time is available, the role will also support the Plant Manager. The ideal candidate will have a strong sense of confidentiality, prior office experience, and an interest in HR.

Requirements

Associate degree in Business Administration (Bachelors preferred)
4-5+ years of clerical, secretarial, or office experience
Proficient computer skills, including Microsoft Office
Strong verbal and written communication skills and ability to interact with executive level personnel
Comfortable with routinely shifting demands
High degree of attention to detail
Data entry experience
Ability to maintain confidentiality

Nice To Haves

Interest in HR

Responsibilities

Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
Works on assignments requiring considerable judgment and initiative. Understands implications of work and makes recommendations for solutions
Handle administrative needs for other professionals, including the Site Leader, the HR Site Leader, the Operations Manager, the Finance Leader and the Purchasing Leader
Schedule and coordinate staff and other meetings, assist with meeting preparation, set up and accommodations
Prepare communications such as memos, emails, invoices, reports and other correspondence
Order office supplies and equipment as necessary. Maintain supply cabinet inventory and organization
Prepare spreadsheets, reports and presentations, as needed
Assist HR with new hire orientation and other paperwork related to new employees
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations