Executive Assistant - HR

San Manuel • Highland, CA

7d • Onsite

About The Position

Under the direction of the Manager, Executive Communications & Projects, the Executive Assistant – HR provides high-level administrative and professional support to the HR executives, enabling effective leadership decision-making, operational oversight, and execution of departmental priorities. Executes a variety of complex administrative duties requiring a high degree of sensitivity and discretion. Works closely with HR leadership, Finance and Procurement to support fiscal discipline, ensure contract compliance and enable data-driven decision making across HR programs and initiatives. Maintains composure in fast-paced environment and exercises independent judgment and initiative in the planning, organization, and executing highly confidential and time sensitive assignments.

Requirements

• Associate’s degree in Business Administration, Finance, or Human Resources required.
• Minimum five (5) years of experience as an administrative and/or executive assistant supporting Senior and/or Executive Leadership with progressive operations experience in budget/contract administration required, preferably in Human Resources.
• Strong knowledge of financial management principles, including budgeting, forecasting, and financial reporting.
• Working knowledge of contract & procurement processes, including vendor management best practices.
• General understanding of Human Resources functions, programs, and organizational priorities.
• Knowledge of business communication standards, including executive correspondence, report writing, and presentation development.
• Familiarity with business systems and tools used for financial tracking, procurement, and project management.
• Extensive experience managing calendars for multiple individuals and determining the priority of meeting requests and events.
• Excellent analytical and problem-solving skills, with the ability to interpret data, identify trends, and develop actionable recommendations.
• Exceptional written and verbal communication skills, including drafting executive-level communications, reports, and presentations.
• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines, and complex assignments simultaneously.
• Effective interpersonal and relationship-building skills, with the ability to work collaboratively across all levels of the organization and with external stakeholders.
• Skill in developing and improving administrative processes, workflows, and tracking mechanisms to enhance efficiency and accountability.
• Proficiency with Microsoft Office, Word, Outlook, PowerPoint and Excel.
• Ability to anticipate executive needs, exercise sound judgment, and take initiative with minimal direction.
• Ability to handle sensitive, confidential, and proprietary information with a high degree of discretion and professionalism.
• Ability to analyze financial and operational information and translate it into clear, actionable insights for leadership.
• Ability to monitor and ensure accountability for contract deliverables and vendor performance.
• Ability to adapt quickly to change and contribute to continuous improvement and operational excellence.
• Ability to communicate effectively and professionally with executives, leadership, Tribal Citizens, and external partners.
• Ability to perform efficiently in a fast paced, high demand environment with shifting priorities.

Nice To Haves

• Bachelor’s degree preferred.
• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.

Responsibilities

• Manages executive calendars and business priorities, resolving scheduling conflicts and ensuring clear daily execution of commitments.
• Coordinates on- and off-site meetings, including travel arrangements.
• Partners closely with executives to maintain visibility into priorities and ensure timely follow-through on key actions.
• Enhances executive effectiveness by streamlining approval processes, workflows, and tracking mechanisms to drive efficiency and consistency.
• Identifies and resolves obstacles by developing clear action plans and applying critical thinking to recommend solutions.
• Coordinates with stakeholders to ensure timely follow-through on priorities and requests.
• Conducts research and prepares materials and communications to support executive decision-making, producing accurate and professional correspondence, reports, presentations and supporting documentation.
• Serves as a key point of contact for internal and external business associates, executives, department heads, vendors and Tribal Citizens, demonstrating professionalism, discretion and confidentiality in all interactions.
• Independently responds to routine inquiries and supports leadership with research and preparation for more complex matters.
• Leads the development, implementation, and monitoring of the department’s annual operating budget.
• Conducts monthly, quarterly, and annual budget reviews; identify variances and recommend corrective actions.
• Prepares detailed financial reports and dashboards identifying trends and makes recommendations for leadership to support strategic decision-making.
• Partners with HR leadership to assess service needs and determine when new contracts or competitive bidding (RFP) processes are warranted.
• Tracks contract performance and deliverables.
• Conduct periodic reviews to ensure vendors meet agreed-upon terms and service levels.
• Performs other duties as assigned to support the efficient operation of the department.

Benefits

• As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree