Executive Assistant & Project Specialist, Corporate HR

Insperity•Houston, TX

About The Position

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com. Why Insperity? Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work. Executive Assistant & Project Specialist Provides administrative support to the Senior Vice President of Corporate Human Resources and designated staff members and oversees office administration, inter-department communications and department budget. This position also supports projects across the Corporate HR department, including but not limited to, processes to ensure projects move efficiently and effectively from conception through completion. Works closely with all internal project stakeholders by identifying and seeking to clear roadblocks to completion and redirecting efforts with the objective of successfully facilitating project completion and documentation to ensure timely delivery of department deliverables to meet goals and objectives.

Requirements

High School Diploma or equivalent is required.
Two to five years of related work experience is required.

Nice To Haves

Associate Degree in related field is preferred.
One to three years of project coordination experience is preferred.

Responsibilities

Provides administrative support to Senior Vice President, Corporate Human Resources and designated staff members.
Participates in and provides day-to-day support to internal stakeholders to ensure department projects are delivered in a timely manner and in alignment with the identified project scope.
Coordinates telephone calls, visitors and incoming/outgoing correspondence; determines which interactions should be handled by department head or referred to another staff member or another department.
Maintains department meeting calendars and conference room calendar; makes travel arrangements and arranges meetings; assists in agenda preparation, gathers information and contacts meeting participants.
Coordinates routine personnel, payroll, expense account documentation, and purchasing/ acquisition duties, including getting approvals in a timely manner.
Compiles budget data and prepares for submission to Finance; tracks and manages department expenditures.
Prepares and coordinates inter-department communications, assembles and analyzes data for special projects, and prepares reports and presentations.
Serves as the single point of contact for facilities maintenance and functional issues for the department.
Acts as back-up to Corporate HR Operations group with entering data and maintaining employee information and records.
Supports the execution of projects in collaboration with internal constituents by effectively defining and documenting project framework to align with identified business drivers, feasibility, costs and scope.
Works with other team members to foster effective and positive relationships to effectively manage execution of project deliverables and meet defined business goals.
Manages assigned projects to include the implementation of project requirements, timelines and related success factors in collaboration with internal stakeholders.
Provides guidance to project teams regarding structure of project plans and for maintaining the integrity of project management data records including structure, storage and retrieval.
Facilitates communication as appropriate to all project team members and communicates to internal stakeholders on status, progress and forecasted final targets of projects, including any schedule constraints, resource issues, project risks, roadblocks and scope changes.