Executive Assistant (R5059)

Shield AI•Dallas, TX

3h•$95,000 - $140,000

About The Position

We are seeking a highly organized, proactive Executive Assistant to support the Office of the President. This person will help the President and senior leadership in his office operate with focus, speed, and discipline by anticipating needs, addressing friction points before they arise, managing priorities, logistics, communications, and follow-through.

Requirements

5+ years of executive assistant, administrative, or business operations experience.
Experience supporting senior executives or high-performing leadership teams.
Excellent organization, communication, judgment, and attention to detail.
Ability to operate independently in a fast-paced, high-expectation environment.
Strong follow-through and ability to manage competing priorities.
Proficiency with common calendar, communication, document, and expense tools.

Responsibilities

Manage complex calendars, scheduling, travel, expenses, and daily priorities.
Coordinate meetings, agendas, materials, logistics, and follow-up actions.
Support communications, document preparation, and executive-level correspondence.
Track key priorities, commitments, and deadlines across the Office of the President.
Interface professionally with internal teams, executives, customers, partners, and external stakeholders.
Handle confidential information with excellent judgment and discretion.
Anticipate needs, remove friction, and improve administrative processes.
Strong business understanding and proficiency with modern AI tools.